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Purchasing Specialist

2 months ago

San Diego, United States Qpex Biopharma, Inc Full time

Overview:

The Purchasing Specialist is responsible for generating, tracking, and maintaining complete and accurate purchasing records.

Detailed Description:

Responsibilities

  • Maintain direct contact with lab supply vendors to setup accounts Obtain proper information and/or data regarding new vendor setup.
  • Liaise with laboratory staff on procurement of lab supply orders.
  • Create PO in JD Edwards, follow through for completeness.
  • Analyze, code, and process PO and non-PO invoices. Ensure proper supporting documentation is provided prior to submission for approval.
  • Maintain approved vendor lists and policies to prevent unauthorized invoice payments.
  • Verify invoices against purchase orders and ensure services were received before submitting invoices for payment (i.e Conduct 3-way matching)
  • Clarify any questionable invoice items, prices or receiving signatures, ensuring billing accuracy.
  • Maintain copies of vouchers, invoices or correspondence necessary for files
  • Assist with the verification of budget funding on government contracts.
  • Work with R&D personnel to process contract base PO and obtaining fully executed contracts.
  • Coordinate with corporate office on vendor payments.
  • Manage invoices to ensure prompt and accurate responses to vendor queries.
  • Track and calculate use tax.
  • Assist in maintenance of company contracts drive.
  • Support the accounting team, interim and year-end audit requests, special projects, and ad hoc requests.
  • Assist in month-end closing activities.

Minimum Qualifications

  • Associate degree and/or Bachelors degree in Accounting, Finance or a related discipline preferred, with a minimum of 5 years of experience in purchasing or relating discipline; or equivalent combination of education and experience.
  • Experience in small biotech companies preferred.
  • Excellent communications and interpersonal skills
  • An attention to detail and ability to effectively collaborate and communicate with internal team members and external partners.
  • Proficiency in Microsoft Office Suite, including strong Excel skills, and a strong understanding of General Ledger systems.
  • A highly motivated self-starter with the ability to multitask and work both independently and within a team.
  • Strong organizational, analytical, and record-keeping skills.
  • This position is required to work on-site in San Diego, CA.

To be considered for this position, you must apply and meet the requirements of this opportunity.

We look forward to reviewing your resume & qualifications.

The base salary range for this part-time, non-exempt position is $32.50 - $40 hourly. This salary range is an estimate and may vary based on the Companys compensation practices.

DISCLAIMER

The job description is not designed to cover or contain a comprehensive listing of requirements, duties or responsibilities that are required of the employee. Other requirements, duties and responsibilities may change or be assigned at any time with or without notice.

EEO:

Qpex Biopharma Inc. is an equal opportunity/affirmative action employer.

All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a protected veteran or any other characteristic protected by applicable law.

It is the policy of Qpex Biopharma Inc. to undertake affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and to ensure that our employment practices are, in fact, non-discriminatory.