Administrative Support Specialist

4 weeks ago


Edmond, United States Kidsfirstok Full time

Administrative Support Specialist - **Job Number:**

220071 **Job Location**

: Oklahoma-Oklahoma City-Health Sciences Center Salary Range : Up to $16.01 per hour, based on experience Benefits Provided : Yes **Job Description**

- - - Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, managing and posting content for social media, reception, inventory management, report preparation. Job duties are clearly defined using standard methods and routines to accomplish tasks. **Duties:**

* **File Maintenance.** Maintains office files that may be of a confidential nature.

* **Appointment Scheduling.** Schedules various appointments for office personnel and ensures administrative details are completed.

* **Reception.** Receives incoming calls for office personnel. Records messages or responds to caller with routine information. Refers caller to appropriate personnel. Serves as a contact person for other employees or the outside public. Provides information regarding location or availability of materials, resources and services.

* **Inventory Management.** Monitors and orders supplies for the office and completes requisitions.

* **Typing.** Types letters, manuscripts, lectures grant proposals, medical information, etc.

* **Manages** and posts content for social media.

* **Report Preparation.** Prepares various reports such as office supply expenditures, student or resident rotation schedules, etc.

* **Correspondence.** Opens, routes, and prepares incoming and outgoing mail. May run errands for the department.

* **As Needed.** Performs related duties as assigned to successfully fulfill the function of the position.

**Job Requirements**

- - - **Education:** High School Diploma or GED, AND

* 12 months office, clerical or administrative support experience

**Skills:**

* Working knowledge of office procedures

* General office and customer service skills

* Working knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

* Excellent interpersonal skills

* Ability to work independently and as a team player

* Ability to complete tasks in an efficient and timely manner

* Must be detail oriented for accuracy of data and information

* Ability to multitask, be organized, and self-motivated

* Ability to work in stressful situations

* Ability to communicate verbally and in writing

**JOB DESCRIPTION HELP**

**Required Attachments**

Documents required for this position are listed under the "Required Attachments" section of this job listing. You will be required to upload and attach these documents in the application process.

**Important:** ALL required documents must be attached to your job application or your documents will not be visible to the hiring department



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