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Construction Field Office Administrative Assistant

3 months ago

San Jose, United States The Pacific Companies Full time

Field Office Administrative Assistant

Named as a national, "Top 10" Affordable Housing Developer by Affordable Housing Finance Magazine, The Pacific Companies is a catalyst for growth, deploying comprehensive real estate development capabilities and shaping neighborhoods. With communities across the US facing a shortage of quality housing, The Pacific Companies is seeking ambitious, productive, and trustworthy individuals to join the team. Their commitment to excellence in development and construction ensures that every project meets high standards of sustainability and livability.

We are currently looking for an Administrative Assistant to manage the office on our San Jose construction site.

Essential Duties and Responsibilities:

  • Overseeing clerical tasks, such as sorting and sending mail

  • Greeting clients, visitors and employees as needed

  • Keeping an inventory of office supplies and ordering new materials as needed

  • Maintaining files

  • Answering phone calls

  • Taking and delivering messages

  • Ensuring the office runs smoothly

  • Scheduling meetings and sending meeting invites to attendee

  • Other general office and field duties as assigned

Qualifications

  • High school diploma or associates degree

  • Ability to walk five flights of stairs on a weekly basis

  • Navigate an active construction site

  • Wear required Personal Protective Equipment (PPE): boots, hard hat and vest

  • Experience as an office assistant or in related field preferred

  • Ability to write clearly and help with word processing when necessary

  • Ability to work well in a team environment

  • Great communication skills

  • Have a valid drivers license

  • Construction office experience preferred, but not required

Our accomplished team and vertically integrated configuration has produced more than 200 successful multifamily, charter schools and special-use projects throughout the western US, representing over $1.5 billion in asset value. The result is a diverse and thriving portfolio that satisfies the expectations of residents, investors, and communities.