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Executive Secretaries and Administrative Assistants

1 month ago

Rochester, United States Nexus Staff Inc. Full time
Job Title: Administrative Assistants
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite
Location: 44 Exchange Blvd., Suite 200 Rochester, NY 14614
Job Duration: 4 Months
Closing: 12/19/2023.

Minimum Education:
  • Technical Degree/Certificate Program.

Work Experience:
  • No minimum requirement, but preference for candidates with stable employment history.

Job Duties:
  • Answer and redirect phone calls to the appropriate staff.
  • Handle Consumer Frauds calls, directing them to the proper agency, or providing complaint forms/brochures.
  • Provide customer service to patrons, attending to window inquiries, and directing them to the appropriate agency or assisting with complaint forms/brochures.
  • Return calls from voicemail.
  • Assist Assistant Attorneys General (AAGs) and staff with tasks such as typing, copying, scanning, etc.
  • File documents at the Clerk's office and/or Court.
  • Check in deliveries.
  • Open/close files for State Counsel AAG & Charities AAG.
  • File closed cases for State Counsel AAG & Charities AAG.
  • Sort and distribute mail for OAG and Medicaid staff.
  • Manage the video room key.
  • Assist with sign out of conference room calendars.
  • Log in/out pleadings being served - mail to Bureau in Charge if needed (mail, scan, log as needed).
  • Receive DOCCS's Memos and save them to DOCCS's drive folder.
  • Assist LDDS staff with documents.
  • File/interfile archived documents for staff using PAM.

Preferred Skills:
  • Strong organizational and multitasking abilities.
  • Strong communication skills, as the role involves public-facing responsibilities.
  • Proficient in MS Office and other basic office software.

Misc. Information:
  • Shift Timing: 8:30 am to 5:00 pm with two 15-minute breaks and a 1-hour lunch.
  • Work Schedule: On-site with the possibility of a small amount of remote work.
  • Paid parking available at $90 per month.
  • Public Transportation: Regional Transit Bus Routes.
  • Interview will take place In-person.
  • Training will be provided.

The Nexus Staff Difference:
  • Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
  • We offer weekly payments via ACH (Automated Clearing House).
  • Serving as Prime Vendors to New York State and New York City for over 10 years.

*COVID POLICY*
All employees (inc. volunteers, temps, consultants, and students with an in-office presence) are required to inform Human Resources of their vaccination status. If vaccinated, employees must submit proof of their vaccination status to Human Resources. OAG offices have returned to a "masks welcome" policy, based on changes in public health guidance. Employees will still be required to wear a mask if they have a recent COVID-19 exposure. Employees that work in OAG offices located on NYS hospital grounds or within space leased by a NYS hospital must continue to follow any mask policies at that location.