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Administrative Assistant

2 months ago

Alsip, United States Great Lakes Coca-Cola Full time

Responsibilities:

Join the leading beverage provider, Reyes Coca-Cola Bottling

  • Shift: Full Time, Monday-Friday, 7am start time
  • Benefits: Medical, Dental, Vision, Retirement, PTO
  • Hourly Pay Rate: $25.00-27.00

If you enjoy our products, youll really enjoy being a part of our team

Pay Transparency Statement:?

The compensation philosophy reflects the Companys reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs. ?This role may also be eligible to participate in a discretionary incentive program, subject to the rule governing the program.?

Position Summary:

The Administrative Assistant will provide strong and reliable support for IT and Human Resources by having a natural flexibility in handling day-to-day routines as well as last-minute tasks. The Administrative Assistant will help achieve organizational efficiency by nurturing a positive, inclusive work environment. This role will be assigned to various administrative tasks, coordinating the Employee Engagement Forum, the Employee Townhall meetings and handling time sensitive correspondence and receiving or sending packages on behalf of the team.

Position Responsibilities may include, but not limited to:

  • Ensure office efficiency by supporting the wellness program and charity events, overseeing correspondence and managing filing systems
  • Complete a broad variety of administrative tasks for leaders, including: managing post on a daily basis, completing expense reports; composing and preparing correspondence that is sometimes confidential; and arranging business travel plans, itineraries, and agendas
  • Perform advanced, diversified, and confidential administrative duties in various aspects of business affairs with utmost tact and discretion
  • Work closely and effectively with the leaders to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
  • Prioritize conflicting needs; handles matter expeditiously, proactively, and follows through on items to successful completion
  • Prepare correspondence, memos, reports, etc. and respond appropriately and with utmost professionalism to correspondence
  • Manage meeting and event planning as required
  • Other projects or duties as assigned


Qualifications:

Required skills and qualifications.

  • High School Diploma with 3+ years of office management experience
  • Proficient in Microsoft Office Suite
  • Excellent time management and organization skills
  • Ability to prioritize competing priorities within a complex and changing environment
  • Strong written communication skills
  • Ability to communicate and build relationships with employees at all levels in the organization
  • Excellent customer service skills
  • Problem solving skills
  • Periodic physical effort, including standing, is required during a regular work shift of at least 8 hours per day
  • Employees must be able to periodically stand or sit for extended periods of time, and to stoop, bend, reach, lift, climb stairs, and crouch as required to perform
  • Must be able to type and enter data into the computer system in a timely manner
  • Ability to lift, at least 25 pounds

Preferred Skills and Qualifications

  • Bachelors degree or equivalent
  • Advance computer skills and experience with online platforms

Physical Demands and Work Environment:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the nature of our business regarding such things as delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance, and punctuality are essential job functions. Should an individual in this classification not be able to adhere to this requirement due to a disability, they should contact their Human Resources department to see what, if any, reasonable accommodation that can be provided.