Human Resources Administrative Assistant

1 month ago

Grand Rapids, United States Fishbeck, Inc. Full time
Job Summary

Fishbeck is seeking a detail-oriented Human Resources Assistant to provide valuable office support to the HR Department. The role primarily involves efficiently organizing and managing the HRIS and other HR-related systems, assisting with firm communication and documentation, providing event support, and executing a range of essential administrative tasks. Ideal candidates will be a highly organized individual, known for their acute attention to detail, professionalism, and should also exhibit a strong dedication to delivering exceptional customer service.

Primary Functions
  • Manage staff member data/record keeping systems.
  • Field inquiries from internal staff and external stakeholders and direct to the appropriate contact.
  • Assemble new hire onboarding items and accurately enter information into the HRIS.
  • Maintain employee data within Accounting/Project Management system.
  • MaintainSharePoint intranet site.
  • Aid in coordination of internal events.
  • Coordinate career fair attendance planning process.
  • Schedule meetings and candidate interviews.
  • Handle verification of employment requests.
  • Ensure all corporate documents remain up to date.
  • Compile routine and requested reports and spreadsheets.
  • Order, distribute, and track staff member gifts/support.
  • Manage required legal postings per location and including remote staff member states.
  • Complete other administrative tasks as assigned for the department.
Minimum Physical Requirements

Mobility to work in an office setting, use standard office equipment, visual acuity to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Desired Education/Licensure

Associate degree or equivalent experience.

Desired Skills/Experience
  • 2+ years of related administrative support experience. Human resources experience is a plus.
  • Well organized, dependable, and detail oriented.
  • Must maintain accurate records and generate detailed reports.
  • Capable of establishing effective working relationships.
  • Ability to multi-task, problem-solve, and work with changing work priorities.
  • Proficient with Microsoft Office Suite including Word, Outlook, SharePoint, and Excel.
  • Expected to use the utmost discretion when handling sensitive and confidential information.
  • Effective communicator with a customer service mindset.
What we offer

Our staff members enjoy a comprehensive compensation package that includes:
  • Medical, dental, and vision insurance.
  • Wellness reimbursement, incentives, and activities.
  • Reimbursement and support for tuition, continuing education, and professional/personal development.
  • Vacation, sick, and volunteer time, PTO, parental leave, and paid holidays.
  • Opportunities for hybrid and flexible schedules.
  • 401(k) matching, profit-sharing, and stock options (we are 100% employee-owned).
  • And more


About Fishbeck
Fishbeck is one of the premier professional consulting firms in the nation, with 15 regional offices and more than 600 employees. Engineering, environmental sciences, architecture, and construction management are the cornerstones of Fishbeck's services and integrated project approach. We are a hands-on and design-orientated practice with the technical capabilities and understanding to take the largest projects from internal concept to completion. Our team of experts takes pride in our commitment to reliability in design, connection to our clients, and creativity at our core.

We are an equal-opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.

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