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Event Assistant

1 month ago

Philadelphia, United States Inkspirenize Full time
Job Title: Event Assistant

Location: Philadelphia, PA

Company: Divine Taxa

Employment Type: Full-Time

Reports To: Event Manager

Job Summary: We are seeking a highly organized and enthusiastic Event Assistant to join our dynamic team. The Event Assistant will support the planning, coordination, and execution of events, ensuring they run smoothly and efficiently. The ideal candidate will possess excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:
  1. Event Planning and Coordination:
    • Assist in the development and implementation of event plans and timelines.
    • Coordinate logistics for events, including venue setup, catering, transportation, and accommodations.
    • Communicate with vendors, suppliers, and stakeholders to ensure all event requirements are met.
  2. Administrative Support:
    • Maintain event calendars and schedules.
    • Prepare and distribute event-related materials such as invitations, programs, and signage.
    • Manage event registrations and attendee lists.
  3. On-Site Event Support:
    • Assist with the setup, execution, and teardown of events.
    • Provide on-site support to ensure events run smoothly and address any issues that arise.
    • Greet and assist event attendees, providing exceptional customer service.
  4. Marketing and Promotion:
    • Support the marketing team in promoting events through social media, email campaigns, and other channels.
    • Create and distribute promotional materials to increase event attendance.
  5. Post-Event Activities:
    • Collect and analyze feedback from event attendees to assess success and areas for improvement.
    • Assist in the preparation of post-event reports and summaries.
    • Organize and archive event documentation and materials.

Qualifications:
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
  • Ability to work flexible hours, including evenings and weekends, as needed.
  • Positive attitude and a team player with a strong customer service orientation.