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Budget Support Analyst, Brendle Recital Hall

2 months ago

WinstonSalem, United States Wake Forest University Full time

Application Instructions:External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it. Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History. ** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.Job Description SummaryThe Budget Support Analyst for Brendle Recital Hall provides financial oversight and proactive budget management. This includes the maintenance and reconciliation of all financial transactions including operating funds managed by this department. This is a part time position that will work around 10 hours/week. Most work can be performed remotely; however, a private workstation/desk on-site will be provided.Job DescriptionEssential Functions:Establishes financial and operational systems to monitor, control, and verify expenditures and carry out financial analyses for the Technical Manager of Brendle Recital Hall and Wait Chapel.Prepares and manages grant and contract proposals involving a variety of funding sources and agencies.Prepares correspondence, reports, or other business materials for the team supporting the spaces manages by this staff team in the provost Office.Develops and prepares budgets and financial reports for the unrestricted operating funds.Initiates requests for a variety of support services and agencies.Exercises considerable discretion and independent judgment and is capable of analyzing complex information requests and determining complex trends.Monitors budgets and expenses; maintains and reconciles detailed budgets for multiple accounts.Provides timely and accurate reports of budget status.Assists in the annual departmental budget process with accurate expense projection.Processes all invoices, pcard charges, and expenditure requests.With the oversight of the Technical Manager of Brendle Recital Hall and Wait Chapel, input, and book events into calendars, assist with rental agreements and contracts.Assist with organization of information regarding events. Ensuring forms are filled out by booking parties, obtaining detailed information regarding the booking event, rehearsal time and technical requirements.Required Education, Knowledge, Skills, Abilities:Associates degree, and a minimum of five years of related accounting or business experience, or an equivalent combination of experience and education.Knowledge of accounting principles.Ability to analyze and interpret budget guidelines.Ability to work effectively in a team environment.Ability to work on assignments that are advanced in nature requiring some originality and ingenuity.Ability to work with little to no instruction on routine work and general instructions on new assignments.Proficiency with Microsoft Suite programs.Excellent interpersonal, communications skills (verbal and written), and organizational skills required.Ability to manage multiple tasks with flexibility, patience, attention to detail and meet deadlines.Ability to prioritize workload and organize workflow.Ability to analyze and interpret policy and procedural questions.Ability to problem solve and make decisions.Ability to demonstrate sound judgment and discretion in a potentially stressful environment.Ability to hold sensitive information confidential.Knowledge of Workday preferred; or proven ability to acquire knowledge of new systems in a short period of time.Ability to occasionally help move piano on and off stage for classes.Preferred Education, Knowledge, Skills, Abilities:Bachelors Degree.Familiarity with higher education administration current best practices.Willing to learn AV equipment on an extremely basic level. (ex. turn off equipment and lock up Brendle or put ownership labels on AV gear).Some experience in events.Physical Requirements:Sedentary work primarily involves sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. Lifting or carrying pushing or pulling.Environmental Conditions: No environmental conditionsDisclaimer:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor.To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment. Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities.Additional Job DescriptionTime Type RequirementPart timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.