Human Resources Coordinator
2 weeks ago
The Human Resources Coordinator will assist members of the Human Resources team with functions relating to Recruiting and Onboarding support. This role serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions.The Human Resources Coordinator will respond courteously and will forward complex issues to HR team members. This role will be based in our corporate headquarters in Marlborough, MA reporting to the Director of Global HR.
ESSENTIAL JOB FUNCTIONS
- Recruitment Support:
- Lead and execute all interview paperwork coordination for Doble candidates, working directly with Recruiter, Hiring Manager, Interview Team and candidate for a seamless experience
- Independently orchestrate and manage all aspects of the interview process including interview schedule creation and delivery to both internal team and external candidate; confirmation to both team and candidate; candidate travel and other logistics as required
- Work with candidates for expense reimbursement if needed
- Manage candidate experience, ensuring candidate has a positive first impression of our company and able to supply judgement when candidate situation deviates from practice
- Manage calendars and availability of candidates, hiring managers, interview team and Recruiter
- Generates offer letters and other new hire paperwork and sends to candidate
- Conducts drug screens and background checks
- Coordinate and provide support for college recruitment, including attending events when needed
- Ensure job descriptions are in proper format and post jobs to internal and external job boards
- Create and manage job codes
- Work with ATS on daily basis to keep track of candidates and new applicants
- Perform duties consistent with Doble's AA/EEO goals and policies
- Other HR/Recruitment projects as needed
- Other general administrative duties as needed
- Onboarding:
- Responsible for the on-boarding process for fulltime and temporary employees upon the candidate being hired, ensuring all the necessary paperwork is completed, and requirements are met per the given venue or location, including I-9's, E-Verify, policies, benefit elections etc.
- Assist Receptionist/Office Assistance as needed to mail welcome cards to new hires, prepare cubicle name tags and provide new hire supplies.
- Manage New Hire and Post Hire Trackers and the tasks involved
- Conduct New Hire Orientation for fulltime and temporary employees
- Human Resources Support
- Perform administrative assistance of routine functions of confidential nature such as composing and editing correspondence, reports, contracts, filing, spreadsheets and organizational charts, updating policies, helping prepare presentations
- Maintain working knowledge of Human Resources policies and procedures; effectively communicates as appropriate
- Ability to run Business Intelligence reports from HRIS - UKG
- Assist with paperwork for internal changes, such as Promotion Letters, Change in Status Forms, and other documentation
- Assist with HR audits
- Assist with administrative duties associated with a business acquisition
- Assist Vice President of HR with preparing for the Annual Org Review, Quarterly Business Review Meetings, Quarterly All Hands Meetings, Monthly Manager Meetings and Weekly Executive Management Meetings
- Identify and recommend improvements in efficiency of HRIS and generating efficiencies in HR Processes
EDUCATION:
Bachelor's degree program majoring in Human Resource Management, Business Management, or related area of study; Or 5 plus years work experience in related field, such as Administrative/Human Resources support functions.
REQUIRED EXPERIENCE:
- Minimum 1 year HR experience in a fast-paced atmosphere in a high-volume department
- 1-3 years previous experience working in a corporate office environment
- Proficiency in computer programs, specifically Microsoft Office (Word, PowerPoint, and Excel).
- Knowledge of Human Resources practices
- Ability to express ideas clearly, both in written and oral communication
- Excellent attention to detail
- Excellent organizational skills and follow-through
- Database experience preferred
- HRIS experience is a plus
KNOWLEDGE, SKILLS & ABILITIES:
- Ability to effectively prioritize tasks and manage time, juggling multiple deadlines
- Strong critical thinking skills - i.e., demonstrated ability to think on your feet and best utilize resources to find solutions
- Must be a proactive, organized individual with strong attention to detail
- Ability to work as part of a team, as well as independently
- Must be flexible and adaptable with the capacity to manage multiple tasks at once
- Must have a professional demeanor while interacting with all levels of the company
- Ability to express ideas clearly, both in written and oral communication
- Excellent organizational skills and follow-through
PHYSICAL REQUIREMENTS:
While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job. Must be capable of lifting 30 pounds and must use assistance for any item over 50 pounds.
Actual base salary offered to the hired applicant will be determined based on their work location, level, qualifications, job related skills, as well as relevant education or training experience.
Hourly Pay Range Minimum $25.39 - Midpoint $31.74
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.
The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job.A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for their expertise in performing the function, or only a limited number of employees are available to perform that function.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
-
Human Resources Coordinator
4 days ago
Marlborough, Massachusetts, United States Doble Engineering Company Full timeJob SummaryThe Human Resources Coordinator will assist members of the Human Resources team with functions relating to Recruiting and Onboarding support. This role serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions. The Human Resources Coordinator will respond courteously and will forward...
-
Human Resources Coordinator
11 hours ago
Marlborough, United States ETS-Lindgren Full timeThe Human Resources Coordinator will assist members of the Human Resources team with functions relating to Recruiting and Onboarding support. This role serves as one of the Human Resources contacts for employees who call, email, or visit the department with questions. The Human Resources Coordinator will respond courteously and will forward complex issues to...
-
Human Resources Coordinator
6 days ago
Marlborough, Massachusetts, United States Complete Staffing Full timeJob Summary:We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team at Complete Staffing. As an HR Coordinator, you will play a critical role in supporting the day-to-day operations of our HR department.Key Responsibilities:Provide administrative support to the HR team, including preparing and distributing...
-
Director of Human Resources
2 months ago
Marlborough, United States Crossroads Continuum Full timeJob DescriptionJob DescriptionOverviewSchedule: 7:30am - 3:00pmSalary: Starting at $115k- Salary is competitive and will be commensurate with the candidate's experience and qualifications.Location: 295 Donald Lynch Boulevard, Marlborough, MA Elevate Your Career to Unparalleled Heights with Crossroads ContinuumWhat drives your passion? Is it the power to...
-
Human Resources Specialist
2 days ago
Marlborough, United States The Nagler Group Full timeHuman Resource SpecialistPay: Up to $70KLocation: MarlboroughKey responsibilities:· Guide improvements in Human Resources department by monitoring policies and procedures, best practices, compliance, etc.· Refinement of internal recruitment process, including generating/updating job descriptions, managing job boards, and refining the hiring process across...
-
Human Resources Specialist
4 days ago
Marlborough, United States The Nagler Group Full timeHuman Resource SpecialistPay: Up to $70KLocation: MarlboroughKey responsibilities:· Guide improvements in Human Resources department by monitoring policies and procedures, best practices, compliance, etc.· Refinement of internal recruitment process, including generating/updating job descriptions, managing job boards, and refining the hiring process across...
-
Human Resources Generalist
3 days ago
Marlborough, Massachusetts, United States The Nagler Group Full timeJob Summary:The Nagler Group is seeking a highly skilled Human Resources Specialist to join our team. As a key member of our HR department, you will be responsible for guiding improvements in our Human Resources department by monitoring policies and procedures, best practices, compliance, and more.Key Responsibilities:· Develop and implement strategies to...
-
Chief Human Resources Officer
1 week ago
Marlborough, Massachusetts, United States Crossroads Continuum Full timeJob OverviewPosition SummaryAs the Chief Human Resources Officer, you will play a pivotal role in shaping the HR landscape of our organization. Your leadership will guide our HR initiatives, ensuring they align with our mission to support individuals with autism. You will oversee all HR functions, from talent acquisition to compliance, fostering a culture of...
-
Human Resources Talent Acquisition Expert
1 week ago
Marlborough, Massachusetts, United States Automated Health Systems Full timeJob OverviewAutomated Health Systems is seeking a dedicated Human Resources Talent Acquisition Expert to join our team.This is a full-time position that requires on-site presence.As a Talent Acquisition Specialist, your primary role will be to assist in the HR and recruitment processes.Key ResponsibilitiesManage the complete recruitment cycleOversee the...
-
Housing First Coordinator
1 month ago
Marlborough, United States Eliot Community Human Services Full timeDescription Eliot’s Homeless Services Division has received funding to open an emergency family shelter in Marlborough, MA. We will house families experiencing street homelessness and will include an array of onsite supportive services, including recovery coaching, MAT/Psychiatry, wrap-around case management & clinical coordination, medical consultation...
-
Human Resources Program Manager
3 months ago
Marlborough, United States The TJX Companies, Inc. Full timeThe Opportunity: Contribute To The Growth Of Your CareerThe HR Program Manager is responsible for the organization and successful management of global program(s) for Human Resources. This includes the management of assigned programs and oversight of those underlying projects. As a member of our HR Project Management Office (PMO), this key role will partner...
-
Human Resources Program Manager
3 months ago
Marlborough, United States The TJX Companies, Inc. Full timeThe Opportunity: Contribute To The Growth Of Your CareerThe HR Program Manager is responsible for the organization and successful management of global program(s) for Human Resources. This includes the management of assigned programs and oversight of those underlying projects. As a member of our HR Project Management Office (PMO), this key role will partner...
-
Human Resources Administrator
3 weeks ago
Marlborough, United States Planet Professional Full timeHR AdminDirect hireProcess- video interview + onsite + video interviewIndustry- Medical device, about 600ee globally with 250ee in US, 4 in HR locallyHours- Full-time (8:30-5)Location- Marlborough, MAWFH Schedule- Hybrid (2 days onsite - 3 days in beginning to train)Background check- yes (no drug screen)Why open: Incumbent is moving out of the area and can...
-
Housing First Coordinator Supervisor
2 weeks ago
Marlborough, United States Eliot's Full timeEliot is in search of a Bachelor's level Housing First Coordinator Supervisor with at least 1 year of experience in a case management supervisory capacity in the human services realm. Our ideal candidate will have unwavering compassion and empathy - along with a strong commitment to social justice, person centered planning and practice, and multidisciplinary...
-
Natural Resources Program Supervisor
6 days ago
Marlborough, Massachusetts, United States State of Connecticut Full timeAbout the RoleWe are seeking a highly skilled and experienced professional to join our team as an Environmental Protection Operations Supervisor. This is a critical role that requires strong leadership and management skills, as well as a deep understanding of environmental protection and natural resource management.Key ResponsibilitiesSchedule, assign,...
-
HR Generalist
6 days ago
Marlborough, Massachusetts, United States Doble Engineering Company Full timeJob SummaryThe Human Resources Coordinator will provide support to the Human Resources team with functions related to recruitment and onboarding processes.This role will serve as one of the Human Resources contacts for employees who require assistance with HR-related matters.Key Responsibilities:Recruitment Support:Coordinate and execute all interview...
-
Marlborough, United States Eliot's Full timeEliot's Homeless Services Division has received funding to open an emergency family shelter in Marlborough, MA. We will house families experiencing street homelessness and will include an array of onsite supportive services, including recovery coaching, MAT/Psychiatry, wrap-around case management & clinical coordination, medical consultation and direct...
-
HR Support Specialist
6 days ago
Marlborough, Massachusetts, United States Complete Staffing Full timeJob Summary:We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team at Complete Staffing. As an HR Coordinator, you will play a critical role in supporting the day-to-day operations of our HR department.Key Responsibilities:Provide administrative support to the HR team, including preparing and distributing reports,...
-
Natural Resource Operations Supervisor
2 weeks ago
Marlborough, Massachusetts, United States State of Connecticut Full timeIntroductionAre you interested in advancing your career with the State of Connecticut? Explore this exceptional opportunity below.The State is currently seeking a qualified individual to oversee operations within the State Park Division across various locations.WHAT WE OFFER YOUVisit our NEW pageThe chance to work for a recognized employer: 'Forbes' - State...
-
Program Coordinator
2 weeks ago
Marlborough, Massachusetts, United States Compunnel Inc. Full timePosition Overview:The Program Coordinator is accountable for the planning, execution, and oversight of project parameters, including scope, timelines, financials, resource allocation, challenges, and potential risks, while ensuring the quality of both project and product outcomes.Key Responsibilities:• Formulate, project, and oversee financial budgets...