Human Resources and Office Coordinator

4 weeks ago

Arlington, United States International Development Group Advisory Services LLC Full time

Job Description
The Human Resources & Office Coordinator will support the Human Resources department in

various HR and office operations functions, including coordinating new hire orientation,

employee relations, benefits administration, training and development, compliance, and

general office management/support. This role requires a detail-oriented individual with strong

organizational and communication skills to ensure the smooth and efficient operation of the HR

department. This person will have the opportunity to gain a breadth of experience and have a birds-eye view
of all areas in the human resources function

Key Responsibilities:

Human Resources

  • Provides support for general HR functions (benefits, compensation, policies, training,
    employee development, etc.).
  • Answers frequently asked questions from employees relative to standard HR policies,
    benefits, hiring processes, etc. Refer more complex questions to appropriate senior-
    level HR staff and/or management.
  • Assists in the development and maintenance of company policies in compliance with
    regulations.
  • Performs customer service by responding to and resolving administrative inquiries and
    questions.
  • Assists Sr. HR Manager with benefits administration including annual open enrollment,
    new hire enrollments, terminations, and reporting.
  • In coordination with the HR Generalist, coordinates and improves the onboarding
    process for new hires including performing benefits orientation.
  • Maintain organized filing systems for corporate documents, records, and reports using
    HR systems.
  • Maintains HRIS system.
  • Reviews, tracks, and documents compliance with mandatory and non-mandatory
    training, continuing education
  • Shared responsibility with HR Generalist: Assist with IDGs internship program and
    engage summer interns in employee engagement activities.
  • Performs additional duties as assigned by Sr. HR Manager.
  • Office Operations
  • Answer and direct incoming phone calls and distribute incoming HR mail.
  • Shared responsibility with HR Generalist: Perform administrative duties such as
    managing office supply procurement and placing orders as necessary, stocking the
    kitchen, scheduling meetings, and coordinating HR events and onsite visitors.
  • Prepares payment summary forms for office orders for Corporate Services and CEO.
  • Serves as the primary point of contact for visitors, handling inquiries and ensuring
    professional communication.
  • Maintain the appearance and functionality of the office space, assisting in the set-up
    and breakdown of occasional high-priority meetings, HR-led company events,
    HR/corporate-led catering events, and social activities.
  • Assists with IT laptop setup for new hires.
  • Liaise with vendors and service providers to maintain office operations.
  • Performs additional duties as assigned by HR Sr. Manager.
Requirements

Preferred Qualifications and Education:
  • Bachelors degree in human resources, business administration, or related field
    preferred.
  • At least two years prior experience in HR and/or administrative duties is preferred.
Knowledge, Skills, and Abilities
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Working understanding of human resource principles, practices, and procedures.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient in Microsoft Office Suite or similar software.
  • Strong multi-tasking, follow-through, and organizational skills with the ability to pay
  • close attention to detail.
  • Ability to handle sensitive and confidential situations/information.
  • Strong integrity skills and ability to be honest and ethical by following company policies
    and procedures.
  • Ability to operate general office equipment.
  • Excellent verbal and written communication skills.
  • General knowledge of employment laws and regulations.

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