Contract Coordinator

1 month ago


Salt Lake City, United States BioFire Diagnostics Full time

Primary Duties

+ Perform all work in compliance with company quality procedures and standards.

+ Ensures all required documentation is received before advancing equipment contracts for order processing for assigned region.

+ Reviews all equipment contract business terms and ensure contract execution.

+ Reviews customer PO documents to ensure alignment with contract.

+ Create customers pricing components in SAP. Reconcile the bundled pricing components to the customers contract YPR1 price.

+ Create Equipment contracts in SAP.

+ Create Equipment sales orders in SAP.

+ Create the Reagent contract in SAP.

+ Logs and maintains contractual and logistical information related to equipment orders in CRM through installation.

+ Coordinate with supply chain to manage items on open orders (obsolescence, replacement materials).

+ Coordinate with FS Admin to dispatch work orders.

+ Communicate allocation results to instrument implementation team.

+ Communicate backordered items to FSE.

+ Invoice equipment at the appropriate time.

+ Verify the proper accounting treatment is applied for each equipment deal.

+ Coordinate with the install base team for equipment activation and functional location update.

+ Create the billing plans for rentals and Equipment leases in SAP timely and accurately.

+ Create the MFG and extended warranty contracts in SAP.

+ Create and invoice bundled warranty contracts in SAP.

+ Monitors contract performance of assigned region and assists with determining compliance with terms and conditions of the contract.

+ Assist with internal and external audits as required.

+ Assist with month end and year end close activities and related journal entries as required.

+ Other duties and special projects as assigned.

Training & Education

+ Associates degree in Business or equivalent work-related experience is required.

+ A bachelors degree in Business is preferred.

Experience

+ Minimum of two years accounting experience; preferably in a contract management.

Knowledge, Skills & Abilities

+ Proficient with Microsoft office suite: Excel, Word, and PowerPoint.

+ Excellent communication skills, both verbal and written

+ Effective organization, attention to detail and the ability to meet deadlines are essential.

+ Understanding of general accounting principles, to include debits, credits, fixed asset accounting and general ledger account reconciliations.

+ Data analysis skills including exporting/importing data, data reporting in excel and ERP


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