Executive Assistant
23 hours ago
Executive Assistant (Ea) Industry: Clean Energy / Climate Tech / Real Estate Tech Work Arrangement: Fully Remote (U.S. time zone overlap required) Job Type: Independent Contractor (Full-time) Work Schedule: Monday to Friday 40 hours per week (with flexibility during billing cycles) Locations: LATAM (Mexico, Colombia, Brazil, Argentina) Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Our client is a New Yorkbased clean energy startup making solar work for tenant-occupied buildings. Their platform empowers landlords to generate new revenue from solar installations while providing cost savings and renewable energy access to tenants. Recognized by the U.S. Department of Energy and featured in Forbes as a top climate startup to watch, this company operates at the intersection of energy, real estate, and technologybringing innovation and impact to the built environment. Role Overview We're looking for a proactive, highly organized Executive Assistant (EA) who will also provide customer service support during peak billing periods. This hybrid role requires adaptability you'll manage executive schedules and communications most of the time, and step into a customer-facing support function during high-volume cycles. The ideal candidate is resourceful, detail-driven, and tech-savvy, comfortable shifting between internal coordination and empathetic external communication. You'll be at the operational heart of a mission-driven startup transforming clean energy accessibility. Your Impact You'll optimize executive workflows, protecting leadership time and improving communication flow across teams. You'll strengthen company efficiency by maintaining order across schedules, documents, and follow-ups. During high-demand periods, you'll deliver excellent tenant support ensuring clear, empathetic, and professional communication. Your adaptability and reliability will help the company maintain smooth operations even during busy cycles. Core Responsibilities Executive & Administrative Support 60% Manage executive calendars, meetings, and cross-team coordination. Handle inbox triage, prioritize communication, and draft responses on behalf of leadership. Support document preparation, data entry, and record-keeping. Coordinate vendor and partner communications, including scheduling and follow-ups. Maintain internal files, project trackers, and SOPs. Conduct research and prepare summaries or briefing notes when needed. Customer Service Support (During Peak Cycles) 40% Manage inbound tenant inquiries via Zendesk (tickets, calls, texts, and emails). Provide professional support and clear explanations regarding solar billing and account details. Troubleshoot tenant concerns and escalate complex cases to the billing or operations team. Document all interactions accurately and follow escalation workflows. Deliver a warm, empathetic, and efficient customer experience that builds trust and satisfaction.
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Executive Assistant
3 weeks ago
Springfield, United States Pavago Full timeExecutive Assistant (EA) Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs) About the Role: Our client is seeking an Executive Assistant to provide high-level administrative and operational support to senior executives. This role goes beyond basic admin tasks the EA...
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Executive Assistant
3 days ago
Springfield, United States Horace Mann Full timeHorace Mann is a purpose-driven company that is passionate about educators. The Executive Assistant provides high-level administrative and general support to senior Finance executives, including the Controller/Chief Accounting Officer, Vice President Strategic Finance and Vice President Investor Relations, in a highly responsible and confidential capacity....
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Executive Assistant
6 days ago
Springfield, United States Behavioral Health Network, Inc. Full timeExecutive Assistant Schedules meetings for the CEO, the Executive Leadership Team, and the Board of Directors; prepares meeting documents, manages meeting logistics. Maintains records for the organization and Board governance.Records and maintains documents for all meetings.Oversees day-to-day functions of the corporate office including direct supervision of...
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Executive Assistant
3 days ago
Springfield, United States LMR Technical Group Full timeJoin to apply for the Executive Assistant role at LMR Technical Group. LMR is seeking an Executive Assistant (EA) to support the National Geospatial-Intelligence Agency (NGA), providing enterprise administrative support. Candidates must hold a current, active TS/SCI security clearance. Location: Springfield, VA Job Description: The EA will support various...
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Executive Assistant
8 hours ago
Springfield, United States Effingham County Board of Commissioners Full timeThe purpose of this classification is to provide high-level administrative and operational support within the County Managers Office under the direction of the County Manager's Executive Assistant. The position performs a wide range of administrative, coordination, and documentation functions to ensure efficient execution of the Countys executive operations....
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Executive Assistant
3 weeks ago
Springfield, United States Axelon Full timeExecutive Assistant Springfield, MA 3 Months Short Description: Administrative support to the Director & Deputy Director of the Massachusetts Firefighting Academy Office Suite including Excel Required 3 Years Accounts Payable & Receivable Required 3 Years Minute taking Required 3 Years Administrative Support to B Level Executives Required 3 Years Complete...
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Executive Assistant
19 hours ago
Springfield, United States Centene Corporation Full timeExecutive Assistant You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a diversified, national organization, you'll have access to competitive benefits including a fresh perspective on workplace flexibility. Must be authorized to work in the U.S. without the...
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Executive Assistant
2 weeks ago
Springfield, United States TSI Federal, LLC Full timePosted Friday, October 10, 2025 at 5:00 AM | Expired Tuesday, October 21, 2025 at 4:59 AM TSI Federal is seeking an Executive Assistant to support our ongoing mission in Springfield, VA. What You'll Do: Proactively plan and coordinate domestic and international travel in compliance with DHS travel regulations. Book flights, lodging, ground transportation,...
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Executive Assistant
4 weeks ago
Springfield, United States Axelon Full timeExecutive Assistant Springfield, MA 3 Months Short Description: Administrative support to the Director & Deputy Director of the Massachusetts Firefighting Academy Office Suite including Excel Required 3 Years Accounts Payable & Receivable Required 3 Years Minute taking Required 3 Years Administrative Support to B level executives Required 3 Years Complete...
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Personal & Executive Assistant
4 weeks ago
Springfield, United States Activate Talent Full timePersonal & Executive Assistant We're helping our client find a highly organized and proactive Personal & Executive Assistant to provide both professional and personal support. This role blends executive-level administrative responsibilities with wellness and accountability support, making it ideal for someone who thrives on variety and enjoys being both a...
