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Administrative Assistant I ACH

2 months ago

Oak Lawn, United States Advocate Health Full time
Major Responsibilities:
  • Performance of diversified administrative and secretarial work in support of the department
    • 1)Compile, analyze and summarize data to prepare reports.
    • 2)Coordinate work or provide direction and/or guidance to others.
    • 3)Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages
    • 4)Monitor budget for department.
    • 5)Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
    • 6)Coordinate meetings and special events with very little direction.
    • 7)Initiate follow-up for calls, correspondence, etc. received by department.
  • Preparation and dissemination of correspondence
    • 1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
    • 2)Compose correspondence for supervisor/staff.
    • 3)Collect data and/or compile information to prepare reports for the department.
    • 4)Take and transcribe dictation and/or use shorthand as needed.
  • Maintenance of department files.
    • 2)Create and set up filing systems for department/unit.
    • 1)Maintain records and files within the department/unit.


Education/Experience Required:
  • * High school or equivalent * 5 years administrative secretarial experience OR * Associates degree and 3-4 years administrative secretarial experience


Knowledge, Skills & Abilities Required:
  • * Typing 60+ words per minute preferred * Extensive knowledge of several software applications is preferred * Ability to create spread-sheets manipulate data preferred * Ability to work independently
  • Not applicable


Physicial Requirements and Working Conditions:
  • N/A


This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.