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Procurement Specialist II

2 months ago

Mesa, United States Mesa Public Schools Full time
Procurement Specialist II - Construction

Purchasing Department

Clerical Test Required at Time of Application

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

Base Salary:

$62,327.00

Performance Pay:

Available annually

New hire experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a five-year maximum

New hire education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Class/Calendar:

C53, 12 months

Hours:

Full-time

FSLA:

Exempt

Benefits:

Vacation, sick leave, holidays, matched retirement, health and life insurance

OVERVIEW:

To procure supplies, equipment and services utilized by the district; to administer and manage resulting contracts; to ensure compliance to the USFR, federal, state and local laws and district policies and procedures; to ensure district revenues are effectively utilized; to provide assistance and training to district personnel regarding the procurement process; to solve complex procurement issues; to provide documentation for an audit trail of decision making and meeting required bidding regulations; and to supervise buyer assistant and procurement clerks.

QUALIFICATIONS:
  • Bachelor's Degree in Business Administration with specialization in Materials Management or equivalent experience preferred; CPPB or CPPO certificate highly desired
  • Minimum three years purchasing experience required; public procurement experience preferred
  • Knowledge of Uniform Commercial Code, Arizona Revised Statutes, Arizona School District Procurement Rules and USFR; federal and state laws, statutes, funding rules and regulations pertaining to contractual agreements; Arizona Procurement Code and Contract Law
  • Comprehensive knowledge of procurement practices, principles, procedures and policies; concepts of negotiation, principles and practices of administration and fiscal management
  • Working knowledge of accounting, business law, theory, hands-on and common business practices related to public procurement
  • Ability to analyze and interpret various state and federal laws relating to contracts; to analyze and resolve problems; to prioritize and handle several complex tasks simultaneously; and to be objective in decision making
  • Ability to perform life cycle cost analysis; to be skilled in statistical and abstract data analysis, contract negotiations, programmatic/fiscal data analysis and evaluation
  • Ability to effectively communicate (verbal and written) with district personnel, vendors and general public; to be tactful and diplomatic
DUTIES AND RESPONSIBILITIES:
  • Develop and compose specifications, scope of work, technical questionnaires, contract terms and conditions and pricing pages for Invitations to Bid, Requests for Proposals, Requests for Qualifications and Requests for Quotations
  • Conduct Pre-Bid/Proposal conferences and document information for addenda; develop and compose bid/proposal addenda and contract amendments; attend openings; perform product and cost evaluation; prepare tabulation of responses and a comprehensive justified award recommendation
  • Review and evaluate proposals for adherence and responsiveness to RFP guidelines; negotiate contracts based on RFP requirement and submitted proposals; ensure the quality of content, format of solicitations and contract documents, correctness of technical advice and accuracy of mathematical calculations
  • Draft responses concerning contract award decisions; contract compliance issue letters; resolve or mediate product, services, projects and/or contractual issues
  • Manage multi-year and term contracts; maintain cost containment within existing contracts; monitor contract insurance requirements, expiration, usage and expansion terms
  • Conduct extensive research to develop specifications, add potential suppliers and reduce district costs; conduct site inspections, vendor visits, demonstrations, seminars, exhibits and contract negotiations
  • Communicate with district personnel regarding purchasing needs and responses to inquiries
  • Maintain state required recordkeeping to comply with all internal and external audit requirements; maintain proper inventory levels of warehoused items
  • Assist in the strategic planning and development of departmental policies and procedures
  • Maintain current knowledge of legal and business practices to stay abreast of new trends by attending and participating in professional group meetings and through memberships in related organizations
  • Determine the appropriate procurement method for construction projects
  • Assist with School Facility Board procurements and processes
  • Follow projects with the Construction Department
  • Participate in Construction meetings for procurement planning
  • Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

SUPERVISION

Director, Purchasing

Clerical test administered on line:

Once you submit your application, a link to our on-line test will be emailed to you.

Testing takes approximately 35 minutes. (Data Entry test -10 minutes)

Clerical Test required for this position:

Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.