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Financial Coordinator 2

3 months ago

Houston, United States Houston Journal of Health Law & Policy Full time
Description

Coordinates the financial operations of a large or complex unit. May oversee the activities of clerical financial support personnel.
  1. Reconciles the unit's financial accounts and monitors revenue and expenditure budgets.
  2. Compiles recurring and ad hoc financial reports for management and faculty; advises management and faculty on status of accounts.
  3. May serve as liaison to Office of Grants and Contracts regarding financial issues.
  4. Oversees the cash handling function for the unit, including, but not limited to petty cash, gift transmittals and travel reimbursements.
  5. Oversees the preparation of financial documents, reviews financial documents for accuracy and availability of funds.
  6. Researches and corrects reconciliation discrepancies with reallocations and journal vouchers.
  7. Participates in the annual budget development process.
  8. Performs other job-related duties as required.


EEO/AA

INFORMATION SPECIFIC TO THIS POSITION

As part of the UH Libraries Finance team, the successful candidate will work with another Financial Coordinator 2 to establish updated and efficient workflows, communication, and cross-functional team work. We welcome candidates who are eager to engage in teamwork and change management.

Duties Specific to This Position Include:
  • Managing procurement card expenses for all cardholders, including monitoring transactions in Citi GCMS, submitting final expense reports in PeopleSoft Finance, and creating monthly budget reports
  • Procuring library and office supplies, technology, and equipment for UH Libraries and helping manage the procurement budget
  • Preparing vouchers to pay for invoices and creating requisitions for equipment and maintenance contracts
  • Serving as the primary liaison to UH Purchasing and Accounts Payable departments
  • Overseeing cash handling and coordinating cash and check deposits
  • Correcting reconciliation discrepancies with reallocations and journal vouchers
  • Compiling recurring and ad hoc financial reports
  • Processing reimbursement to employees and non-employees, including relocation expenses
  • Serving as the Libraries travel coordinator and T-Card manager, including monitoring university travel and reimbursement policies, advising librarians on travel procedures, and managing payments and reimbursements
  • Creating and submitting invoices, and monitoring payment status
  • Registering vendors and new employees (as part of the onboarding process) in PaymentWorks
  • Serving as the departmental Flexval administrator to provide parking validations for Libraries official visitors and donors
Qualifications

Bachelors and 1 year experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of one (1) years of directly job-related experience.

Additional Job Posting Information:
  • Department is willing to accept experience in lieu of education
  • May be eligible for Alternative Work Arrangements (AWA) after initial training period.
Preferred Qualifications Specific to This Position:
  • 1+ years of directly job-related experience
  • Exceptional organizational skills with the ability to manage multiple competing priorities
  • Experience with finance and administration processes, specifically procurement and purchasing
Knowledge, Skills, and Abilities:
  • Excellent communication skills
  • Adaptability to accommodate changing workflows and technology
  • Sound judgment and decision-making
  • Effective, independent problem-solving skills
  • Ability to work well in cross-functional teams