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Grants Coordinator

3 months ago

New York, United States Columbia University Full time
  • Job Type: Officer of Administration
  • Bargaining Unit:
  • Regular/Temporary: Regular
  • End Date if Temporary:
  • Hours Per Week: 35
  • Standard Work Schedule:
  • Building:
  • Salary Range: $60,000 to $75,000
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Office for Research in the Vagelos College of Physicians and Surgeons is seeking a Grants Coordinator to join the Pre-Award Team. Under the supervision of the Director, the Grants Coordinator will provide support for all grant related pre-award administrative activities for the Basic Science Departments and other participating departments at VP&S. The major function of this position is to assist faculty in submission and pre-award administration of grants and contracts including annual progress reports and subawards.

Responsibilities

  • Responsibilities include, but are not limited to, the following:

    • Assists PIs in the development, review, and submission of all Federal, State, and foundation grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications;
    • Trains under the direction of the Director and senior staff to continuously develop and maintain a strong working knowledge of federal rules and regulations that govern research grants; stays informed about sponsor terms and conditions for submitting and administering grant awards;
    • Assists with preparation of grant budgets and budget justifications based on the aims provided and RFA requirements in full compliance with sponsor/donor and CU policies, as well as engages with outside collaborators, and establishes subcontracts;
    • Maintains detailed, up-to-date records of PI's other support, biosketches, and grant submission documents;
    • Responds to RFAs and summary statements and addresses issues prior to submission;
    • Ensures progress reports are prepared and submitted as required by sponsoring program
    • Tracks the status of pending applications, follows up with investigator regarding review/funding status of application;
    • Ensures files are complete for awarded applications, follows up with investigators and/or administrators regarding missing information;
    • Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities;
    • Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices. Trains under the direction of Senior Staff to gain a deep knowledge and expertise in grants administration
    • Works collaboratively and cooperatively with faculty, grant writers, VP&S proposal development, SPA and the post-award team, and all aspects of grant administration.

    Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Minimum Qualifications

  • Bachelor's degree or equivalent in education and experience, plus 2 years of related experience required.

Preferred Qualifications

  • A bachelor's degree in biological science or business/administration degree such as finance, accounting, business administration, business, public health, public administration, or a directly related field.
  • Prior experience in an academic grant funded environment.

Other Requirements

  • Working knowledge of Microsoft Office, especially Excel.

  • Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment.

  • Excellent analytical, organizational, interpersonal, oral and written communication skills.

  • Ability to handle multiple projects. Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to sudden changes.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.