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Finance & Administration Coordinator

4 months ago

Atlanta, United States Trasis Full time

Mission

The Finance and Administration Coordinator plays a critical role in overseeing and managing the financial operations of the subsidiary, ensuring financial stability and compliance. In addition to typical financial management duties, this role will also be responsible for overseeing the sales administration process, including following up on sales orders and sales invoices.

He/she reports directly to the Group Finance Controller for every aspects linked to finance and procedures. He/she reports to the Branch manager for every operational and day to day local aspects.

About Trasis

Trasis was founded in 2004. As the designers of the first radio-synthesizers to combine high-yield synthesis and GMP, our founders put together their expertise and their knowledge of the radiopharmaceutical industry and founded Trasis, an innovative and forward-looking company. The spirit of the founders is shared within a team which is developing solutions that truly meet the needs of the industry. Trasis now has a track-record in developing instruments and methods recognized throughout the world. With this pedigree, we are now expanding into the U.S. and are looking for hard-working, innovative talent that is motivated to collaboratively work in successfully launching this exciting endeavor to penetrate the North American market.

Responsibilities

  • Overseeing of all financial activities, including budgeting, forecasting, and financial reporting, in accordance with Group instructions and local needs;
  • Managing quarterly and year end closing, including financial analysis, prepare financial statements;
  • Managing general accounting, oversee and participate in encoding general and analytical accounting;
  • Monitoring cash flow and ensuring accurate and timely processing of invoices and payments.
  • Managing the sales administration process, including encoding sales orders and invoices and following up on outstanding payments, ensuring accurate and timely processing of sales orders;
  • Providing regular reports and updates to senior management on financial and sales admin activities;
  • Collaborating with the Headquarters in developing and implementing financial strategies, policies, procedures and internal controls to support business goals and objectives;
  • Ensuring good coordination with local partners (financial and operational teams, local trustees, CPA, Auditors, PEO) and headquarters teams;
  • Monitoring and analyzing performance, identifying areas for improvement and cost saving opportunities;
  • Ensuring compliance with accounting & fiscal regulations and standards;
  • Implementing and following up of internal controls;
  • Collaborating with cross functional teams to drive operational efficiency;
  • Actively participating in the implementation of a new ERP (Odoo);
  • Optimizing and managing intercompany processes with group management, apply Transfer Pricing Policies,
  • Taking responsibility for organizing the work of his/her team if applicable;
  • Applying Quality Management System procedures;
  • Supporting and participating in Quality Management System improvements;
  • Respecting health and safety rules and standards;
  • Communicating deviations and malfunctions and propose improvements.

Qualifications

  • Bachelor degree in finance, accounting or equivalent relevant experience;
  • At least 5 years experience in financial management, accounting or controlling roles, CPA certification preferred ;
  • Proficiency in Excel;
  • Experience with Sage100, any other ERP experience is a plus;
  • Experience in sales administration or order processing a plus;
  • French (oral and written) is considered an asset;
  • Excellent analytical, problem-solving, and decision-making skills;
  • Strong communication, leadership, and interpersonal skills;
  • Ability to work effectively in a fast-paced and dynamic environment;
  • Excellent organizational skills and sense of priorities;
  • Being proactive and solution oriented
  • Excellent interpersonal skills in all circumstances;
  • Discretion and confidentiality in handling and managing information;
  • Flexible and Hands-on.
  • Knowledge of payroll services and regulations is considered an asset

Physical Demands

  • Occasionally/Frequently/Continually required to walk, talk or hear
  • Occasionally/Frequently/Continually required to sit
  • Occasionally/Frequently/Continually use a computer, keyboard
  • Occasionally/Frequently/Continually required to lift/push/carry items of at least 10 lb to 100 lbs
  • May have to work with equipment or materials that fall under OSHA rule 1910-0196 Ionizing RadiationTrasis provides systems to measure exposure (Dosimetry), adequate PPE, and other industry safety standards. The modes of operation and
  • instructions regarding this topic are subject to a specific handbooks and training provided by the employer.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants must complete the entire application and answer ALL questions and any applicable assessments for consideration. Trasis is an EOE, Including Disability/Vets.