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Legal Secretary
2 months ago
A national Law Firm focusing on health care, financial services, and more, is seeking a Legal Secretary to join their DC office team. The hours are 9:00 a.m.-5:30 p.m. and the firm offers and hybrid schedule with 3 days in office and 2 remote. This person will support several attorneys and provide heavy administrative work. The Legal Secretary will perform a variety of administrative tasks which includes providing a high level of customer service and support, while consistently producing an excellent work product. The Legal Secretary maintains general knowledge of the firms practice groups and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to ensure extraordinary client satisfaction. Knowledge of Health Care and Life Sciences law is a plus. Qualified candidates must possess a legal secretary certificate or associates degree, and a minimum of five years of legal secretarial experience, preferably in a law firm or other legal environment.
Status: Direct Hire
Salary: $82-92K DOE
Duties and Responsibilities:
- Manage the day-to-day schedules of the attorneys. This includes regular meetings to discuss priorities and deadlines. The ability to be proactive and think ahead are key.
- Assist attorneys with preparation of template contracts and other legal documentation of a routine nature. Create, edit and proofread work product to ensure accuracy.
- Maintain calendars including appointments, meetings, travel and trip plans, CLE reporting, and professional memberships for attorneys.
- Prepare and maintain spreadsheets and databases for legal files and initiatives.
- Process Accounts Payable and Receivable.
- Processing reimbursements, expense reports and check requests.
- Effectively manage projects by meeting deadlines and conducting follow-up as needed.
- Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
- Handles monthly client billing. Reviews billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
- Process various forms such as expense reports, new business forms, check requests and audit letters.
- Opens new matters and generates client conflict checks. Sets up and maintains timekeeper's work files, including daily and regular filing. Indexes and prepares files for off-site storage.
- Prepares annual and/or supplemental audit letter responses.
- Answers telephones and accurately takes and relays messages.
- Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
- File and maintain electronic documents in Filesite.
- Prepare documents for offsite storage utilizing LegalKey software.
- Prepare and coordinate travel arrangements with travel agent.
Job Requirements:
- Prior administrative law firm experience required.
- Must possess strong calendar management skills.
- Must be highly organized and detailed oriented.
- Ability to multi-task, meet deadlines and work under pressure.
- Must be flexible with schedule including overtime as needed.
- Must have good communication and customer service skills including the ability to communicate and provide customer services to clients, attorneys and other staff.
- Must be a team player in addition to working independently on projects as needed.
- Must possess the ability to handle confidential information.
- Strong knowledge of MS Office Products (Word, Excel, PowerPoint and Outlook).
- Experience with Nuance and DocXTools is preferred but not required.
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews = 4.8 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a number
Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.
