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Legal Secretary
1 month ago
BakerHostetler is seeking a highly skilled Legal Secretary to join our team in the Washington, DC office. This is a non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people, organizational, and planning skills, as well as the ability to adapt to fast-paced, ever-changing priorities.
Key Responsibilities- Deliver exceptional work and superior service to internal stakeholders, attorneys, and clients, contributing to the Firm's reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team.
- Assist attorneys with meeting client-service support demands, including providing telephone support, performing administrative tasks, document production, and other related tasks.
- Communicate with attorneys and assist in balancing the team's workload to ensure completion of projects within established time frames and quality standards.
- Prepare mailings and internal paperwork, including expense reimbursements, messenger or courier vouchers, and other such forms required by other support departments.
- Schedule various events and meetings, working with the Travel Department regarding business trips and ordering meals and refreshments as necessary.
- Proofread, prepare, and process legal documents and papers, including editing documents, preparing redlines, and tables of contents.
- Provide dependable, flexible support, demonstrating teamwork by providing reception relief and back-up secretarial and administrative support to others as requested.
- Demonstrate knowledge of the Firm's secretarial policies and all applicable administrative procedures.
- Notary services and other duties as requested and assigned.
- Minimum of 5 years of law firm or equivalent experience required, supporting a minimum of six attorneys.
- Advanced skills in Word, Excel, PowerPoint, and Outlook, as well as proficiency in Adobe Acrobat.
- Interpersonal communication skills necessary to maintain effective relationships with partners, attorneys, clients, and staff.
- Must be detail-oriented, able to work independently and in a team environment, and able to implement high-priority projects.
- Demonstrated ability to multi-task and possess strong organizational skills.
- Ability to exercise discretion with confidential and sensitive information.
- Fundamental knowledge of legal terminology.
- Ability to provide a high level of customer service and clearly and effectively communicate verbally and in writing.
- District of Columbia notary is a plus.
The expected annual salary for this position ranges from $68,000 to $96,000, with the salary offered determined by a wide range of factors, including experience level, education/training, and relevant skills. The Firm offers competitive benefits, including healthcare, with more details available.
