Legal Secretary

2 months ago

washington, United States Mitchell Silberberg & Knupp LLP Full time

Litigation Legal Secretary (DC)


Mitchell Silberberg & Knupp, a mid-sized law firm with offices in Los Angeles, New York City, and Washington D.C., is seeking a Litigation Legal Secretary to join our team in Washington, DC.


The position will entail supporting 3+ busy attorneys in the Firm’s International Arbitration and Litigation practice groups. 


The expected annualized base salary range for this position is $70,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.


Responsibilities include but are not limited to:

  • Prepare, proofread, and process legal and court documents and other papers including but not limited to editing documents, preparing redlines, table of authorities, and tables of contents.
  • Prepare court filings in various jurisdictions.
  • Assist in preparation for depositions, court hearings, and trials.
  • Manage and organize attorneys’ emails in Outlook and save them in a document management system.
  • Enter attorneys’ time on a daily basis.
  • Arrange meetings and travel, schedule appointments, and maintain contacts and calendars.
  • Process expense reimbursements, submit client vendor invoices, and assist attorney with billing related tasks.
  • Handle electronic filings with state and federal courts; handle agency filings/submissions; and retrieval of electronically filed documents.
  • Knowledge of court rules and filing procedures, including determining requirements for filing for in varying jurisdictions.
  • Communicate by phone/email with clients, court personnel and other legal professionals.
  • Prepare court filings using Adobe PDF to assemble pleadings and exhibits, including bookmarking and OCRing.
  • Support other litigation assistants with court filings, deposition preparation, and case management.
  • Assist other departments and secretarial assistants with overflow work.


Qualifications:

  • A minimum of 4 years of law firm litigation assistance experience is preferred, supporting a minimum of 3-4 attorneys. Must be proficient in legal secretarial and administrative tasks, including document preparation and court filings.
  • Must be familiar with local court rules.
  • Satisfaction working both independently and collaboratively with teams of varying work styles.
  • Maintain strict confidentiality with regard to client and firm-related matters.
  • Strong work ethic with ability to produce high-quality work in a consistent and reliable manner.
  • Strong organizational skills, attention to detail and ability to prioritize, work independently, and multi-task, including juggling multiple projects and demands, meeting deadlines, and ensuring accuracy and quality of all work product.
  • Must be proficient in MS Word (including utilization of styles and pleadings to format legal documents), Excel, PowerPoint, and Outlook and Adobe Acrobat.
  • Excellent written and verbal communications skills.
  • Proactive personality, positive and enthusiastic attitude, and a willingness to learn.
  • Must be enthusiastic about performing and learning varied litigation support tasks. 
  • Experience with iManage and InTapp Time preferred.


The Firm offers a competitive salary, attractive benefits, hybrid work environment, and a pleasant and supportive environment doing interesting work covering international and domestic topics.


EOE

www.msk.com 


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