Document Control Specialist

2 weeks ago

Lenoir, United States McFarland Construction Full time

McFarland Construction is a full-service commercial construction firm, specializing in the delivery of projects through general contracting, design/build, and construction management engagements. We serve a diverse range of market segments, including Corporate Services, Health Sciences, Financial Services, Power/Energy, Mission Critical, and Public Sectors.

Founded in 2010, McFarland Construction has grown to become the largest African American-owned construction company in the Charlotte region. We are ranked #18 among the largest general contractors in Charlotte, one of the top 50 fastest-growing privately-owned businesses in Charlotte, and one of the top 40 fastest-growing mid-market companies in North Carolina.

If you're seeking the next step in your career and want to be part of an innovative, rapidly expanding company, we have an amazing opportunity for you Join us and be a part of our exciting journey.

Job Summary

Administers the document lifecycle for engineering and construction documents. Responsible for defining standards and workflows for document. Manages document processes and systems to ensure control and availability. Provides training on documentation and record retention policies, procedures and instructions/support to end users.

Key Responsibilities include:

  • Assists with roll-out of new project folder structure for all active capital projects.
  • Maintains document control plan and related policies and procedures.
  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.
  • Ensures key electronic project records are filed per document control plan for each phase of the project: planning/design, procurement and construction.
  • Prepares electronic document templates and creates folder structures as required.
  • Prepares records for inactive storage according to the records retention schedule.
  • Assists with purging records as required per the Records retention schedule.
  • Manages document processes and systems to ensure control and availability of documentation to site personnel. Reviews new and revised documentation for suitability and conformance to client standards including naming convention and file storage location.
  • Performs and/or supports regular audits of document control processes and procedures.
  • Provides training on documentation and record retention policies and procedures and support to end users.
  • Performs other duties as assigned.
Education & Additional Qualifications
  • Bachelor's degree in Engineering, Architecture, Construction Management, or Business
  • 2 years related experience
  • In lieu of education, 6 years project controls, document control, and/or technical administrative support experience
  • Experience with electronic file management systems
  • Experience in engineering and construction industry

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