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Operations Assistant

2 months ago

Fort Lauderdale, United States Crown Center Full time


Company Overview: We are a prestigious provider of executive suite offices, offering premium
workspace solutions for professionals and businesses. Our commitment to delivering exceptional
service and creating a productive work environment sets us apart in the industry. As we continue
to grow, we are seeking a proactive and detail-oriented Operations Assistant to join our team and
support the seamless operations of our executive suite offices.
Position Overview: As an Operations Assistant for executive suite offices, you will play a
crucial role in ensuring the smooth functioning of our facilities and delivering an outstanding
experience to our clients. This position offers an exciting opportunity to work closely with a
dynamic team and contribute to the success of our business.
Key Responsibilities:
Assist with the day-to-day operations of our executive suite offices, including customer
service, administrative duties, scheduling, and client requests.
Assist in coordinating meeting room bookings and ensure meeting spaces are prepared
and equipped with the necessary amenities.
Maintain cleanliness and organization of common areas, including lobby, kitchen, and
conference rooms.
Assist with administrative tasks such as filing, data entry, and document preparation.
Support facility maintenance activities, including liaising with vendors and coordinating
repairs and maintenance with the maintenance staff as needed.
Assist with inventory management and ordering of office supplies and equipment.
Provide support to clients as needed, including assisting with technical issues and
addressing inquiries and requests promptly such as loss of internet or equipment failure.
Collaborate with the operations team to implement process improvements and enhance
the overall client experience.
Perform other duties and special projects as assigned by management.
Qualifications:
High school diploma or equivalent; additional education or training in office
administration or related field is a plus.
Excellent customer service skills. Previous experience in a customer service or
administrative role in a professional office environment.
Excellent communication and interpersonal skills, with a friendly and professional
demeanor.
Team player, honest, reliable, and trustworthy.
Tech-savvy with the ability to operate and troubleshoot non-working equipment such as
internet, TVs, copiers, and projectors and coordinate with IT on bigger projects.
Strong organizational skills with attention to detail.
Proficiency in Microsoft Office suite including Excel.
Previous experience with CRM software such as Workspace Geek or Yardi is helpful.
Ability to multitask and prioritize tasks.

Bilingual - English and Spanish a plus
Positive and proactive attitude with a willingness to take initiative.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to lift 50 lbs.

Hours: 8:00 AM to 05:00 PM Monday through Friday
Flexibility to work overtime, with the ability to come in early, stay late, or work on the weekend when
needed.

Benefits:
Competitive compensation package.
Opportunities for professional development and advancement.
Collaborative and supportive work environment.

If you're a motivated individual with a passion for delivering exceptional service and supporting
the operations of executive suite offices, we want to hear from you

Join us in providing top-notch workspace solutions and creating an exceptional experience for our clients.

Apply now by submitting your resume and cover letter outlining your qualifications and why you're the ideal
candidate for this role. We look forward to welcoming you to our team

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