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Project Specialist I

2 months ago

California, United States Rocket Lab Full time

SPACE SYSTEMS

Rocket Lab’s Space Systems team is responsible for every satellite and satellite component made by Rocket Lab: from complete satellites destined for missions to the Moon and Mars, to the individual components and subsystems that make up a satellite like solar panels, flight software, reaction wheels and star trackers, separation systems, radios, and more. Our Space Systems team is made up of engineers, technicians, and designers who design, create, and put together our own satellites for missions across the commercial, government, and defense sectors, or who build and assemble satellite hardware and software that supports other satellite missions.

PROJECT SPECIALIST I

As a Project Specialist I, you will be responsible for supporting engineering projects through accurate data management, schedule tracking, and data reporting. Project Specialists play an important role in ensuring the success of Rocket Lab spacecraft programs by working closely with the Space Systems Chief Engineer, Program Managers, and teams to execute programs based on technical, programmatic, and financial requirements. This role will be based in Long Beach, CA, and will be full-time onsite.

WHAT YOU’LL GET TO DO

Program Planning and Execution:

Collaborate closely with Chief Engineer and Program Managers to define program goals, milestones, and deliverables.

Assist in development of program plans, schedules, and resource allocation to ensure successful program execution.

Monitor program progress and address deviations, ensuring alignment with established goals.

Procurement Management:

Interface with vendors, subcontractors, and engineers to manage equipment and hardware procurements for programs.

Coordinate procurement activities, including issuing purchase orders, tracking deliveries, and ensuring timely availability of resources.

Collaborate with Supply Chain to maintain efficient inventory levels and address any procurement challenges.

Supply Chain and Quality Coordination:

Work closely with Supply Chain and Quality teams to meet program hardware delivery, receiving, and storage requirements within established timelines.

Ensure compliance with quality standards and certifications for procured materials.

Identify and resolve any supply chain or quality related issues that could impact program objectives.

Process Streamlining and Reporting:

Advise on and implement streamlined processes, reports, invoicing, and tracking mechanisms for contracts and procurement activities.

Develop and maintain comprehensive documentation of processes and procedures.

Generate regular reports to provide insights into procurement status, program progress, and potential risks.

Problem Solving and Risk Management:

Identify potential problems and risks that could impact program timelines and objectives.

Develop agile solutions and work with PMO to create contingency plans to mitigate risks and ensure program success.

Collaborate with cross-functional teams to address challenges and implement effective solutions.

Team Collaboration and Improvement:

Contribute actively in team meetings, providing insights and updates on program operations.

Schedule and facilitate formalized review meetings, capturing meeting minutes and action items.

Propose improvements to processes, workflows, and tools based on continuous evaluation.

YOU’LL BRING THESE QUALIFICATIONS:

Bachelor's degree in engineering, business administration, or a related field

Experience in a project management or project support function

Experience with Microsoft Project or SmartSheet

Ability to obtain a US security clearance

THESE QUALIFICATIONS WOULD BE NICE TO HAVE:

Bachelor's degree in engineering

Experience with JIRA and Confluence

Strong organizational and multi-tasking skills

Excellent communication and interpersonal skills

Ability to proactively seek solutions/improvements to organizational or program process deficiencies

Self-starter who thrives in a dynamic environment with competing priorities

Proficiency in MS Office products (Microsoft Word, Excel, PowerPoint)

General understanding of finance, accounting, and Earned Value Management (EVM) principles

Project Management Professional (PMP) Certification

Experience in a “New Space” company

Experience with USG contracts and Federal Acquisition Regulations (FAR)

Knowledge of relevant regulations and standards in space systems development

ADDITIONAL REQUIREMENTS:

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus

Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing

Must be physically able to commute to buildings

Occasional exposure to dust, fumes and moderate levels of noise

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