Bookkeeper
2 months ago
Position Type:Secretary/Clerical/Finance/HR/Secretary/BookkeeperDate Posted:5/17/2024Location:Transportation DepartmentDate Available:05/17/2024Chapel Hill- Carrboro City SchoolsJob DescriptionJob Title: BookkeeperSalary Schedule: Classified; CHCCS Salary PageReports To: Director of TransportationSalary Grade: 103Work Location:FLSA Status: NonexemptWork Schedule: 12 MonthPosition SummaryThe Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff's biweekly and monthly payroll.Essential DutiesVerifies, balances, and records receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelinesCompletes monthly bank reconciliation of school funds, maintaining an accurate ledgerKeeps all school account files detailed and organizedUtilizing scanner to keep digital filesProcess timesheet updates for school staff, enter absences and sub assignments in accounting software for both biweekly and monthly paid staffDaily confirm that substitutes have picked up assignments for absent teachers and if not, secure a sub to cover classProcess purchase requisitions, verify purchase orders, receives and distributes supplies, and prepares invoices for paymentMaintain all records pertaining to purchasing documentationUses the chart of accounts to align purchases to correct account codes and in accordance with the school district's strategic planMaintains records and receipts for the school procurement cardReconciles purchases and records accounts to debit monthlyAssist external and internal auditors with annual reviewPrepares corrective action for all audits with administrationProvide actions for improvements and corrective actions as necessaryCollaborate with administration to develop a budget and provide updates through the fiscal yearKeeps various information confidentialPerforms secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal such as:Work orders for maintenance on building and groundsBus requests for field trips as necessaryKeep copy machines suppliedRelieve staff for lunch or breaksSet up and clean staff meetings, faculty in-services, parent-teacher conferences and open houseAssist students and parentsEducation/Experience Requirements High school diploma/GED?CDL License requiredDetailed oriented with exceptional organizational skillsStrong analytical and problem-solving skillsMulti-task to meet deadlines for groups like school admin and central officePreferred experience in bookkeeping, accounting, or a related fieldPreferred fundamental knowledge of GAAP and FLSAUtilize accounting/payroll software, LINQ, or ERP software; Microsoft Office: Word and Excel; Google: Google Drive, Docs and Sheets; and Frontline sub management systemAbility to effectively communicate written and verbal informationRespond to questions either in person or emailCommunicate to groups like administration, parents or organizations, teachers, or studentsEffectively manage time and tasksAbility to identify, analyze, and interpret spending patterns and develop budgetsUtilize math skills to reconcile account balances, prepare bank depositsAbility to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.Physical Requirements Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motionMust be able to lift and carry up to 20lbsAbility to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standardsAbility to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards?Drive a school bus- CDL License requiredDisclosureThis document provides descriptive information about the above Chapel Hill-Carrboro City School position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. An individual's ability to meet the qualifications and capabilities described in this document is not a guarantee of employment or promotion. Chapel Hill-Carrboro City School reserves the right to make changes to this document as deemed necessary without providing advance written notice.Approved By: _____________________ Date Created/Revised: 1/11/2024
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