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Building Manager

4 months ago

Stanford, United States Stanford University Full time

Building Manager -Hybrid Opportunity

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Since its founding in 1980, the Stanford Humanities Center has been sponsoring advanced research into the historical, philosophical, literary, artistic, and cultural dimensions of the human experience. It is an independent research center reporting to the Dean of the Humanities and Sciences. The Center's annual fellows, international visitors, research workshops, and annual public events strengthen the intellectual and creative life of the university and foster innovative and interdisciplinary scholarship and teaching. Through a partnership with the renowned Center for Spatial and Textual Analysis (CESTA), the Humanities Center embraces emerging digital methodologies and tools to complement existing traditional research methods of analysis and interpretation. Together, the Stanford Humanities Center and CESTA serve as the hub for an international network of fellows, visiting scholars, students, and alumni.

Position Summary: Stanford Humanities Center is seeking a Building Manager who will report to the Associate Director. The Building Manager is the primary point of contact for all issues related to the building and property management at SHC's building and for CESTA's facilities located on the 4th floor in Wallenberg Hall. The manager coordinates space management and planning activities, including move coordination, space inventory, space allocation tracking, specifying set-ups, maximizing space utilization, providing input into the facilities renewal model, and capital plan implementation (as assigned).

This position issues work requests, monitors project completion, manages routine maintenance and services, and is responsible for all telephone lines and systems. This role is expected to manage assigned maintenance/renovation budgets and approved budget projects.

The Building Manager is expected to produce building usage trends, assess appearance and equipment, analyze results, establish preventive maintenance plans, and provide recommendations for emergency plans and shutdowns. The manager also coordinates, directs, inspects, and approves contract work with third-party vendors and identifies, recommends, and implements building operations and process modifications to the facility for increased productivity and/or cost reduction. Handle property administration by troubleshooting, completing tagging, data entry & inventory, completing purchase orders, receiving, completing record keeping, and establishing a tracking system.

This role is responsible for Implementing facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure

needs, and assessing and changing access schedules. It also serves as a safety management coordinator by correcting identified safety issues, performing root cause analysis, identifying, and tracking corrective actions, and tracking chemical inventory, disposal, and hazardous waste.

The Building Manager must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset.

This is a 100% FTE- Exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

If you believe that this opportunity is a match for your knowledge, skills, and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

* Serve as property operations/maintenance point of contact for facilities' issues in assigned building(s) and unit(s); initiate work requests and monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long-term preservation, inspections, grounds, landscapes, alarms, systems & equipment); suggest metrics; monitor and report related trends. * Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results, and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts). * Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers. * Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms), and assessing and changing access schedules. * Complete project coordination by performing the assigned tasks within department projects, acting as a project coordinator/liaison, and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation. * Serve as safety management coordinator by correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, and hazardous waste; developing, coordinating, evaluating, and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery, and business continuity coordination. * Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, and notifications to building occupants, including websites and phones; and oversee mailing services, shipping, and delivery. * Coordinate space management and planning activities, including analyzing moves for minimal disruption, move coordination, space inventory, space allocation tracking, specifying set-ups, maximizing space utilization, providing input into facilities renewal model, and capital plan implementation (as assigned). * May supervise assigned lower-level staff engaged in supporting the physical environment and building systems. * Other duties may also be assigned.

Education & Experience

Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities:

* Analytical skills to analyze and track complex space, equipment, and financial data. * Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups. * Ability to coordinate and manage multiple projects with competing priorities, meet deadlines, and develop project plans with short-and long-term end dates. * Working knowledge of applications such as Excel, Word, PowerPoint, and Project. * Experience working with internal and external vendors and services contracting. * Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and * their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Working Conditions:

* Frequently stand/walk, seated, performs desk-based computer tasks. * Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/finely manipulate, use a telephone, write by hand, and lift/carry/push/pull objects that weigh up to 20 pounds. * Rarely, kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds. * Ability to obtain and maintain a California Non-commercial Class Driver's license and drive day or night. * Requires 24-hour response availability seven days per week for emergency situations. * May be exposed to noise > 80dB TWA. * May working at heights 4 - 10 ft. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $66,560 to $98,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law

Additional Information

* Schedule: Full-time * Job Code: 4372 * Employee Status: Regular * Grade: G * Requisition ID: 102740 * Work Arrangement : Hybrid Eligible, On Site