Human Resources Operations Coordinator

Introduction

Are you an innovative Human Resources professional with a passion for coordinating operations?

If so we encourage you to read the posting below and apply today

The State of Connecticut, Department of Administrative Services (DAS) Human Resources (HR) has an outstanding opportunity to serve as a Human Resources Operations Coordinator (Human Resources Generalist 1) deployed at the Department of Transportation (DOT) in Newington, CT.

WHAT WE OFFER

• Visit our newState Employee Benefits Overview page
• The opportunity to work for a Forbes top company: Forbes State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
• Professional growth and development opportunities
• A healthy work/life balance to all employees

THE ROLE

This role is is multi-faceted and plays a crucial role with a full range of duties to include but not limited to analyzing, verifying, and validating data from multiple systems to incorporate into reliable reports and dashboards and processing transactions utilizing various human resources information systems and special projects. This position will also provide support to the entire employee life cycle and assist the human resources team on day-to-day basis from the hiring and off-boarding process.

ABOUT US

As one of Connecticuts largest State agencies, DOT employs approximately 3,300 individuals statewide in five distict bureaus. It is the DOTs mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve. Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.
Learn more about our mission, vison, and values by clicking here

POSITION HIGHLIGHTS

• Full time, 40 hours per week
• Monday through Friday schedule
• First shift hours
• Hybrid opportunity, combination of in-office and telework available upon successful completion of initial working test period, in accordance with the Telework Policy
• DOT Central Office is located in Newington, CT

WHO WE ARE
The State of Connecticut has centralized its Human Resources function with the following goals:

• Support Connecticuts Growth - To serve our citizens, businesses, state agencies and other branches of government by providing the highest quality services at the lowest possible cost.
• Drive Continuous Innovation - To increase the efficiency and effectiveness of state government using best practices from the public and private sectors.
• Provide Rewarding Careers - To attract and retain a workforce of hardworking, dedicated public servants committed to leading our phenomenal state forward.

Selection Plan

For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.

To Apply:

• In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
• Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidates obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to DAS.SHRM@ct.gov.

FOR ASSISTANCE IN APPLYING:

• Please read or watch our Applicant Tips on How to Apply

Important Information After You Apply:

• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the postings closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaires expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a users spam.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
• Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
• Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Read through this helpful link to prepare for your interview.

Connect With Us:

• Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Jasmyn.Raymond@ct.gov.
• Follow the State of Connecticut on LinkedIn.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Department of Administrative Services this class is deployed at an agency and is accountable for performing professional human resources duties as an agency business partner.

In a state agency outside of the States centralized Human Resources structure this class is accountable for performing professional human resources and other related duties.

EXAMPLES OF DUTIES

• Assists in advising agency staff on human resources policies and procedures, proper organizational structure and use of appropriate job classifications, talent needs, to include but not limited to advising on the availability and expiration of eligible lists, etc.;
• Partners with DAS service delivery teams and specialized units to appropriately deliver solutions for agency human resources needs;
• Communicates with agency managers, bargaining unit representatives and other interested parties to ensure cooperative relationships;
• Makes recommendations regarding agencys classification and position management transactions and ensures proper organizational structure;
• Assists in ensuring compliance with applicable state and federal laws, regulations, policies and procedures;
• Advises employees on matters related to employment, career development, transfer, separation, recruitment, examinations, and/or compensation;
• Performs job audits, or other fact finding techniques, related to individual job classification and job classification studies;
• Upon approval, facilitates human resource transactions, including promotions, demotions, transfers;
• Maintains human resource information systems within assigned agency;
• Performs research in support of reclassification grievances, business rules questions, policy and legislative changes, training initiatives and other human resources initiatives and projects;
• Assists in various areas of the recruitment process, including clearing of mandatory lists, interviewing, selection and on-boarding hires;
• Prepares or oversees the preparation and maintenance of relevant documentation and records;
• Participates in the recruitment and hiring of staff, including outreach, interview and selection;
• Ensures all records, files and folders are maintained, updated and digitized, where applicable;
• May coordinate employee assistance programs;
• May assist, coordinate, implement, oversee, and/or provide training and/or staff development programs;
• May support related agency strategic needs;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
  • human resources management;
  • relevant state and federal laws, statutes, regulations, policies and procedures;
  • employment practices related to civil rights, equal employment opportunity, job classification, recruitment and selection, compensation and benefit programs, pay administration, workers compensation;
  • labor relations;
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Ability to analyze and balance partners needs with laws, regulations, policies, procedures and collective bargaining agreements.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of professional experience in human resources management or equal employment opportunity/affirmative action or labor relations management.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one half (1/2) year of experience to a maximum of four (4) years for a Bachelors degree.
• A Masters degree in human resources management, labor relations, business administration, public administration or a closely related field may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience collecting, analyzing and presenting data using Microsoft Excel to formulate charts, graphs, and table format to internal and external stakeholders.
• Experience administering human resources within a unionized environment.
• Experience researching, interpreting, and applying state and federal human resources laws.
• Experience maintaining employee records using a Human Resources Information System (HRIS).

SPECIAL REQUIREMENTS

• Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operators license.
• Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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