Executive Assistant

1 month ago


Whippany, United States Softnetworks Full time
We are a rapidly growing E-Commerce and B2B company located in Whippany, New Jersey. We are committed to providing the best quality products in the industry - and we are passionate about what we do. Our employees are committed to the company vision and strive for excellence, which is reflected in every aspect of our business. We provide computer services as well as refurbishment and resale at the highest quality standard and offer our employees opportunities for career growth. We invite you to join in and grow with us.

Administrative Assistant responsibilities include:

•Acting as the point of contact among executives, employees, clients and other external partners

•Managing information flow in a timely and accurate manner

•Managing executives' calendars and set up meetings

Job brief

We are looking for an Admin/Personal Assistant to perform a variety of administrative tasks and support our company's CEO.

Admin Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

•Act as the point of contact among executives, employees, clients and other external partners

•Manage information flow in a timely and accurate manner

•Manage executives' calendars and set up meetings

•Track daily expenses and prepare weekly, monthly or quarterly reports

•Oversee the performance of other clerical staff

•Format information for internal and external communication - WeChat, emails, reports

•Take minutes during meetings

•Screen and direct instant messages, phone calls and distribute correspondence

•Legal knowledge a plus, handling/ maintaining documents containing confidential and sensitive information.

**About 10% of work will be as personal assistant - 90% business

Requirements and skills

•5 years' experience as an Admin Assistant, Personal Assistant or similar role

•Experience in a retail or e-commerce company, a plus

•Excellent MS Office, (Highly proficient in Excel) Google Docs and Sheets

•Outstanding organizational and time management skills, tech savvy

•Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

•Excellent verbal and written communications skills

•Professional and personable manner

•Discretion and confidentiality

•Associates or Bachelor's Degree preferred

  • Whippany, New Jersey, United States Jewish Federation of Greater MetroWest NJ Full time

    Job OverviewPosition: Executive Administrative Coordinator, Educational Initiatives & Jewish Camp ProgramsEmployment Type: Full-time HYBRID (Monday, Tuesday + Thursday in office)Location: Whippany, NJCompensation: $50,000 - $52,000 + BenefitsWe are seeking a detail-oriented and proactive administrative professional to provide essential support to our...

  • Assistant Manager

    3 months ago


    Whippany, United States Tiffany & Co. Full time

    Position Overview: The Operations Assistant Manager oversees daily activities of team members, coach/develop their team, and manage their performance. They are responsible for developing and maintaining a high level of employee engagement and morale. They conduct themselves in a manner that demonstrates respect for individual values. They are accountable...


  • Whippany, New Jersey, United States Jewish Federation of Greater MetroWest NJ Full time

    Job OverviewPosition: Administrative AssistantEmployment Type: Full-time: HYBRIDSalary Range: $50,000-55,000 + BenefitsAbout Us:The Jewish Federation of Greater MetroWest NJ is a nonprofit organization dedicated to serving the Jewish community across various counties in New Jersey. Our mission focuses on fostering community engagement, ensuring the...


  • Whippany, New Jersey, United States Jewish Federation of Greater MetroWest NJ Full time

    Job OverviewPosition: Administrative AssistantEmployment Type: Full-time: HYBRIDCompensation: $50,000-55,000 + BenefitsAbout Us:The Jewish Federation of Greater MetroWest NJ is a dedicated nonprofit organization committed to serving the Jewish community across various counties in New Jersey. Our mission encompasses fostering community engagement, supporting...


  • Whippany, United States TSR Consulting Services, Inc. Full time

    AVP Broker Dealer Regulatory6-8 months -Whippany NJHybrid 2 days onsitePay $65-75 an hourJob id 80210Open to all VisasJob description: AVP Broker Dealer RegulatoryAbout Financial Control The primary function of Financial Control is to ensure that B-delivers timely and accurate financial and regulatory reporting for all B- subsidiaries and branches, meeting...


  • Whippany, New Jersey, United States Barclays Full time

    Position Overview:As an Assistant Vice President, Software Developer in Portfolio Change Delivery at Barclays, you will play a pivotal role in driving technological advancements within the organization.Key Responsibilities:Conduct thorough research and design innovative technology components for significant growth projects.Oversee the planning, development,...

  • Public Area Attendant

    2 weeks ago


    Whippany, New Jersey, United States DIMENSION HOSPITALITY Full time

    Job OverviewReporting To: Executive Housekeeper, Housekeeping SupervisorSupervises: N/APosition Objective: Under the direct guidance of the Executive Housekeeper, take responsibility for ensuring that the hotel's public areas and flooring materials are effectively protected from dirt, cleaned consistently, and maintained to a superior standard of...


  • Whippany, New Jersey, United States Leap Brands Full time

    About Leap Brands: Leap Brands is a forward-thinking and dynamic executive staffing and recruiting firm focused on attracting top-tier talent. As we strive to enhance our visual narratives, we are on the lookout for a creative and meticulous individual to join our team as a Multimedia Production Intern. Position Summary: The Multimedia Production Intern will...


  • Whippany, New Jersey, United States Randstad North America, Inc. Full time

    Position OverviewAn established Human Resources department is seeking to enhance its workforce by adding a dedicated member. This role is anticipated to be a contractual position with potential for extension.Key ResponsibilitiesManage and execute special projects within the HR domain.Assist in organizing and facilitating recruitment events.Provide support to...

  • Media Coordinator

    2 weeks ago


    Whippany, New Jersey, United States Marketsmith Full time

    Job OverviewPosition: Media Associate About UsMarketsmith Inc. is a distinguished, women-owned marketing agency dedicated to creating impactful brand experiences. Our goal is to drive substantial business results for our clients through strategic omnichannel initiatives, innovative creative solutions, and comprehensive performance analysis. We specialize in...


  • Whippany, New Jersey, United States Leap Brands Full time

    About Leap Brands:Leap Brands is a dynamic and innovative executive staffing and recruiting company dedicated to top-tier talent acquisition and strategic business partnerships. As we continue to elevate our visual storytelling and brand presence, we are seeking a creative and detail-oriented individual to join our team as a Video Editing and Content...


  • Whippany, New Jersey, United States Jewish Federation of Greater MetroWest NJ Full time

    Job SummaryWe are seeking a highly skilled and experienced Philanthropic Leader to join our team as the Director of Women's Philanthropy. This is a key leadership role that will play a critical part in advancing our mission and driving growth in philanthropic support.Key ResponsibilitiesDevelop and implement a comprehensive fundraising strategy to increase...


  • Whippany, New Jersey, United States Cognizant Full time

    Cognizant (Nasdaq: CTSH) is at the forefront of engineering modern enterprises. Our mission is to assist clients in upgrading their technological frameworks, rethinking operational processes, and transforming user experiences to maintain a competitive edge in an ever-evolving landscape. Cognizant is seeking a proactive individual to challenge conventional...

  • Operations Supervisor

    2 weeks ago


    Whippany, New Jersey, United States Tiffany & Co. Full time

    Position Overview:The Operations Supervisor at Tiffany & Co. is responsible for overseeing the daily functions of team members, providing coaching and development, and managing performance metrics. This role is crucial in fostering a high level of employee engagement and morale, while ensuring respect for individual values is maintained. The Supervisor is...

  • Front END Manager

    24 hours ago


    Whippany, United States BJ's Wholesale Club Full time

    Join our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing outstanding service...


  • Whippany, New Jersey, United States STERIS Full time

    About STERISAt STERIS, we are dedicated to assisting our Customers in fostering a healthier and safer environment through our innovative healthcare and life science solutions offered worldwide.Position OverviewThe Facilities Maintenance Supervisor will oversee the maintenance operations within the STERIS Applied Sterilization Technologies division. This role...


  • Whippany, New Jersey, United States DIMENSION HOSPITALITY Full time

    Job OverviewReports To: Lead Line Cook, Executive Sous Chef, Sous Chef, or Executive ChefSupervises: N/AShift: 2:00 PM - 10:30 PM (subject to change based on operational needs)Position Purpose: To efficiently prepare and deliver all food orders in accordance with business volume and supervisor directives, ensuring the highest quality standards. This role...


  • Whippany, New Jersey, United States SF LC INC Full time

    Job OverviewWe are seeking dedicated individuals for the role of teaching assistants. Flexibility in scheduling is available as we are looking for both part-time and full-time staff. The age groups will primarily include infants and toddlers, ranging from 6 weeks to 2.5 years.Key Responsibilities- Assist the lead educator in executing lesson plans and...


  • Whippany, United States QData Full time

    Has distinct skills and can be best described by below skills Designs and implements test solution for an enterprise level testing. Create test solution specific to the technologies used across the enterprise applications to maximize the outcome using test solutions and test technologies across the life cycle of the delivery processes. Engages with Client...

  • IT Help Desk Position

    2 weeks ago


    Whippany, United States Ralph Clark Associates Full time $18

    Job DescriptionJob DescriptionWe are seeking an Entry Level Help Desk Tech who is looking to start their career to join our team ! You will resolve computer-related issues for our clients.Location is Pine Brook, NJ - ( north jersey, one town over from West Caldwell )Position is on site Monday - Friday 12pm to 8 pm pay is $18hourAfter 3 months medical...