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Executive Administrator

1 month ago

Ashburn, United States Visa Full time

Job Description The Commercial and Movement Strategy (CMS) and Business Ops organization is hiring an Executive Administrator responsible for administrative support and project management/coordination. CMS is an exciting team and a critical growth area for Visa. We are looking for applicants who have a constant record of high achievement, professionalism, reliability, and excellent organizational skills. Administrative Support: Calendar Management: Assist in the management of the team’s calendars, including scheduling meetings, conference calls, proactively resolving / rescheduling conflicts Expense Management / Supplies: Process expense reports on behalf of the team, manage purchasing cards, and procurement of supplies, devices and equipment. Provide occasional Purchase Order & Invoice support Meeting Coordination: Handle room bookings, conference call needs, AV needs and catering Travel Arrangements: book/revise flights, manage process to obtain travel visas, hotels, car, etc., place all key travel information on calendar, submit expense reports in a timely manner and manage corporate card billing and reconciliation Liaison: Communicate and collaborate with a broad range of Visa professionals on behalf of the department. Facilitate and coordinate communications and administrative procedures across the team Project and Functional Coordinator: Project Management/Calendars: Assist in management of the team’s calendar Events Support: Participate in the planning and execution of functional all-staff meetings and employee engagement events, including coordinating logistics Support for Functional Training Programs: Support team in communicating/supporting logistics as needed for functional training programs. Assist in documenting participation in learning programs as needed Business Process Support: Support requirements for functional documentation, risk assessments, and other needs Project Management: provide project management/coordination support as needed on select projects This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs. Qualifications: Basic Qualifications: • Minimum of 6 months of work experience or a Bachelor's Degree Preferred Qualifications: • 2 or more years of work experience • Minimum of a B.A./B.S. • Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel) • Ability to work in a fluid environment where assignments are time sensitive and can change frequently • Ability to partner and work cooperatively with all levels from Executive Leadership and Senior Management • Highly responsive, organized, and detail-oriented self-starter, resourceful and knows how to 'find a way' • Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal direction • Exceptional project management capabilities • Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions • Understand the broader organization, build relationships and know how to get things done quickly • Effectively and successfully respond to problem situations and prioritize issues • Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency • Strong interpersonal and collaboration skills Additional Information: Work Hours: Varies upon the needs of the department. Travel Requirements: This position requires travel 5-10% of the time. Mental/Physical Requirements: This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers. Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law. U.S. APPLICANTS ONLY: The estimated salary range for a new hire into this position is 72,900.00 to 103,050.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity. Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401 (k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program. #J-18808-Ljbffr