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Senior Administrative Coordinator
2 months ago
Company Overview:
Visa stands as a global leader in the payments and technology sector, facilitating over 259 billion secure payment transactions annually across more than 200 countries and territories.
Our Mission:
We aim to connect the world through an innovative, reliable, and secure payments network, empowering individuals, businesses, and economies to prosper while fostering a shared purpose to uplift everyone, everywhere.
Role Overview:
As an Executive Administrator, your primary responsibility will be to deliver comprehensive administrative support to the department. You will serve as a liaison, problem solver, and facilitator for the leadership team and department.
Key Responsibilities:
- Establish and nurture effective professional relationships with management, employees, and external contacts.
- Provide support for site management and senior leadership, including those visiting from other locations.
- Execute team support tasks such as ordering supplies, booking meeting spaces, processing training registrations, and updating distribution lists.
- Assist in planning both onsite and offsite team meetings and events, coordinating logistics such as room setup, catering, and A/V needs.
- Offer on-location support for team activities, including meetings and outings.
- Manage the local snack program, coordinating vendor deliveries and maintaining cleanliness.
- Facilitate the onboarding process for new employees and contractors, including tracking their progress.
- Collaborate with facilities management to assist with workspace management and submit work orders.
- Ensure common areas remain tidy and organized.
- Assist with travel arrangements for team members.
- Help develop and update presentations, spreadsheets, and other documents in support of team initiatives.
- Provide assistance for various projects and initiatives as needed.
- Create purchase requisitions and aid staff with expense reporting and financial inquiries.
- Oversee budget management and expense reporting.
Work Environment:
This position is hybrid, allowing for a mix of remote and office work. Employees are expected to work from the office 2-3 designated days each week, based on business needs.
Qualifications:
Basic Qualifications:
- A minimum of 6 months of relevant work experience or a Bachelor's Degree.
Preferred Qualifications:
- 2 or more years of administrative experience, including event planning or project coordination.
- A customer service-oriented mindset with a professional demeanor.
- Ability to handle sensitive information with discretion.
- Strong written and verbal communication skills, capable of thriving in a fast-paced environment.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience in managing calendars and organizing travel logistics is advantageous.
- Detail-oriented with the ability to prioritize tasks effectively and work collaboratively under pressure.
Additional Information:
- Work hours may vary based on departmental needs.
- Travel requirements for this position are approximately 5-10%.
Visa is an equal opportunity employer, and we welcome applications from all qualified individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.
