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Contracts Administrator

1 month ago

Covington, United States Hornbeck Offshore Full time

Locations: Shoreside - Covington, LA (Headquarters)

Time Type: Full time

Posted On: Posted 24 Days Ago

Job Requisition ID: JR100362

At Hornbeck Offshore, our people are our propellers to success, and our most important asset. Our culture of integrity, commitment, excellence, and teamwork is what differentiates us from the rest.

We’re committed to being your Company of Choice.

SCOPE OF DUTIES

The duties of the Contracts Administrator shall include, but are not necessarily limited to the following:

Administers company contracts in accordance with company policies and legal requirements.

Maintains the company’s contract software/database and repository.

Initial drafting of contracts, keep track of contract versions, updates, and revisions. Manage incoming and outgoing communications related to contracts.

Prepares and maintains training materials for all business units related to vendor contracts.

Creates PowerPoint presentations for the legal department as needed.

Assists in all areas of contract administration as directed, including but not limited to data entry, document preparation, filing, record keeping administration, and communication with internal and external stakeholders.

Provide administrative support as directed by supervisors, which may include data entry, document preparation, and communication with internal and external stakeholders.

Additional clerical duties as directed, including but not limited to drafting, typing, copying, filing, and file management.

All other duties as assigned by management.

REQUIRED QUALIFICATIONS

Education: High school diploma or equivalent required; Bachelor’s degree preferred. Paralegal certificate preferred.

Experience: At least two years of related experience preferred.

Skills:

Experience with MS Word, MS Excel, MS Outlook, MS PowerPoint required.

Demonstrates extreme attention to detail and has strong organizational skills.

Ability to get along well with others.

Effective communication inside and outside of the organization.

Must be willing to board and ride vessels to increase understanding of how this role supports our business.

The Contracts Administrator has an obligation to the Company, their profession, and themselves to maintain the highest standards of ethical conduct. The Contracts Administrator is expected to adhere to the Code of Ethics established by the Company.

COMPETENCIES

Problem Solving:

Anticipates the impact of decisions and actions on others.

Identifies recurring problems and offers solutions based on facts and data.

Seeks out expert opinion when making decisions and solving problems.

Is thorough and attentive to detail.

Keeps his/her manager involved on important issues and/or problems.

Work the Plan:

Achieves closure and follows through on tasks and projects.

Effectively multi-tasks and efficiently manages time.

Delivers a timely, complete, and accurate work product.

Clearly communicates what he/she needs from others to get the job done.

Follows established policies and procedures.

Inspire Trust:

Demonstrates a strong service orientation to both internal and external customers.

Takes personal responsibility for decisions and mistakes; does not shift blame.

Is approachable and easy to deal with; handles pressure in a calm manner.

Deals with people in a candid, straightforward, and respectful manner.

Acts with the highest level of integrity and professionalism and demonstrates a strong work ethic.

Personal Learning:

Seeks professional development, training, and relevant certifications.

Remains open and non-defensive to feedback.

Demonstrates a willingness to learn new things and take on more responsibility.

Asks for feedback from his/her managers on how to improve.

Collaborate:

Keeps open lines of communication with others.

Works collaboratively with people within and across departments to accomplish objectives.

Is understanding of others’ time demands and workload.

Builds personal relationships with people across the company.

Is quick to offer help to others in getting the job done.

Flexibility:

Remains open-minded to others’ ideas, input, and new ways of doing things.

Makes suggestions on how to improve processes and create efficiencies.

Demonstrates flexibility to changing priorities and work demands.

Fully supports company decisions and initiatives.

DEMANDS AND WORK ENVIRONMENT

Eyesight: Functional, correctable to 20/20.

Hearing: Functional, correctable to normal to perceive sounds at normal speaking levels with or without correction; Ability to receive detailed information through oral communication and to make the discriminations in sound.

Speech: Ability to express or exchange ideas by means of the spoken word.

Mobility: Unencumbered by physical limitations to perform the following activities: Sedentary work in an office environment that includes frequent sitting, occasional standing and walking, gross and fine motor dexterity for typing, and reasonable lifting of office products up to 10 lbs.

HOURS OF WORK

Standard office hours are Monday through Friday, 8:00 am until 5:00 pm and may be adjusted with approval by the department supervisor. Some overtime, work-related travel, and weekend work may be required, subject to company operational requirements. Regular and reliable attendance is required.

Note: Rotation schedule may vary and is subject to change based on vessel requirements.

In-person applications will be accepted by appointment only.

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