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DOM Space and Facility Coordinator

2 months ago

Los Angeles, United States University of California Full time

Description

Under the direction of the Executive Director and Project Manager, serve as Space and Facility Coordinator for the Department of Medicine. In this role you will oversee, lead, and manage space projects and space allocation according to Departmental and University policies and procedures. Coordinate office and lab renovations and relocations. Manage and coordinate data input for all department space into the UCLA Space and Equipment Inventory databases. Train Department Management Service Officers and administrative staff on the space inventory system.

You will also provide audiovisual technical support and training to department staff and faculty, for a broad range of audio/video equipment. Provide expertise in the operation, troubleshooting, preventative maintenance, and user training of multi-media equipment for the Department of Medicine. Additional responsibilities include providing administrative support to divisions, units, and programs under the department that would include purchasing and reimbursements as needed using BruinBuy. Work on special projects as needed. UCLA Health hourly salary range for this position is $ 25.95

- $ 54.50 . Please note that the department's target hourly pay range is $ 25.95

- $ 36.16 .

Qualifications Required: Working knowledge of the University space and equipment inventory system/database, policies and procedures. Knowledge of University policies, procedures and forms: including accounting, travel and entertainment reimbursements, purchasing and material management, ordering office and lab supplies, familiarity with standard University vendors and their products, facilities maintenance and preparing service request forms. Work experience with poster printing, using audio visual systems, video editing software.

Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities.

Skill in organizing multiple projects and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements.

Demonstrated knowledge in working with Word, Excel, and Outlook; PC and MC operating systems.

Work experience in working with various offices (DGIT, CTS, Facilities, Accounts Payable, and Purchasing) and non-University entities/vendors.

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