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Construction Procurement Coordinator

2 months ago

Oklahoma City, United States Loves Travel Stops & Country Store Full time

Req ID: 440318

BASIC PURPOSE: The primary purpose of the Construction Procurement Coordinator is to ensure that purchases are executed swiftly and consistently according to procedures. Top candidates will have exceptional customer service, a high degree of organizational skills and the ability to properly prioritize work within a fast-paced environment.

MAJOR RESPONSIBILITIES:

  • Receive, generate and/or process supplier quotes, statements of work, purchase orders (POs), addendums and all documentation relevant to procurement; distribute to management and/or applicable corporate departments as needed for review, approval, and storage.
  • Assist in negotiating pricing and establishing terms and conditions for purchases.
  • Work directly with vendors to ensure orders are delivered in a timely and accurate manner.
  • Communicate the status of purchases with internal customers to ensure products are received in a timely manner.
  • Troubleshoot logistics, inventory management and supply chain related issues for resolution.
  • Work in conjunction with Accounting, Tax, and Fixed Assets regarding Project Codes for proper coding of POs.
  • Build parts in Material Master and submit for approval.
  • Work weekly VIM Exception and Workflow ICG queues for Invoice processing.
  • Work weekly report of Open POs and Invoices for reconciliation of AP P2P process.
  • Understand process flows, identify opportunities and implement improved process efficiency standards.
  • Interpret architectural plans; identify and communicate design plan discrepancies according to procedures.
  • Review weekly project status reports.
  • Assist with Software duties as needed.
  • Special Projects as assigned.

EDUCATION AND EXPERIENCE:

  • Education:
    • HS Diploma or equivalent required
    • Bachelors degree preferred
  • Experience:
    • 1-3 years relevant work experience in procurement
    • SAP experience

SKILLS AND PHYSICAL DEMANDS:

  • Skills:
    • Hard Skills: Knowledge of Microsoft Office with strong emphasis on Excel. Experience with SAP is a plus. Experience as a construction admin assistant or purchasing assistant within the restaurant or hospitality industry is a plus.
    • Soft Skills: Highly motivated self-starter; strong oral and verbal communication skills; ability to perform and make sound decisions under pressure and strict deadlines; excellent time management skills; detail oriented; ability to multitask and be a team player
  • Typical Physical Demands:
    • Requires prolonged sitting, some bending and stooping.
    • Occasional lifting up to 25 pounds.
    • Manual dexterity sufficient to operate a computer keyboard and calculator.
    • Requires normal range of hearing and vision.

#LI-Onsite

Job Function(s): Corporate

Loves Travel Stops & Country Stores is the industry-leading travel stop network in the United States. For more than 55 years, weve provided customers with highway hospitality and Clean Places, Friendly Faces. Were passionate about serving drivers with clean, modern facilities stocked with fuel, food and supplies. We offer meals from popular restaurant chains, trucking supplies, showers and everything needed to get back on the road quickly. The Loves Family of Companies includes:

  • Gemini Motor Transport, one of the industrys safest trucking fleets
  • Speedco, the light mechanical and trucking service specialists
  • Musket, a rapidly growing, Houston-based commodities supplier and trader
  • Trillium, a Houston-based alternative fuels expert