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Development Coordinator

4 months ago

Washington, United States George Washington University Full time
Posting Details

I. JOB OVERVIEW

Job Description Summary:

The Division of Development and Alumni Relations (DAR) is seeking a Development Coordinator for the George Washington University Athletic Department.
DAR is responsible for leading the university's alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients and other friends. Our goal is to advance GWUs mission of excellence in education, research, scholarship, and patient care.

Reporting to the Executive Director of Development, Athletics, the Development Coordinator provides the full-range of support activities for the Athletic Development team. The GW athletic team supports all 20 varsity sports. This position generally has responsibility for several established and ongoing complex processes unique to the area in addition to routine operational tasks.

Responsibilities:
•Assists in documenting donor contact, processing and filing financial receipts, and prospect briefings and assisting in donor follow up and correspondence for the Executive Director of Development, Athletics.
•Strengthens donor relationships and serves as a main point of contact for calls and handles inquiries and requests. Acts as a department liaison to other division units, including the Central Development, Athletics, Alumni Relations, Ticket Office, Office President's Office and Board of Trustees.
•Coordinates with Central Development on prospect research and management, gift accounting and biographical records and reviews, researches and supplements donor and prospect data. Maintains comprehensive files to track donor activity, solicitations, pledges and gifts to prepare reports on all donor activity.
•Coordinates event planning and management for both fundraising and donor recognition and assists in developing, managing and evaluating donor benefits structure including event tickets and special events benefits to include Hall of Fame and men's basketball hospitality. Plans events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, and making travel arrangements and reservations.
•Assists in marketing, communications and gift renewals for athletic donors, including the coordination of social media efforts such as video blogs, tweets IG and Facebook posts. Creates and designs personalized donor communication, including follow-up letters, solicitation requests and acknowledgement letters.

Coordinates all stewardship efforts in conjunction with athletics and donor relations. Organizes student-athlete thankathon, thank you letters from coaches and athletic director, donor gifts and first time donor recognition. Works with donor relations to fulfill naming gifts recognition.

Assists in communications for events and athletic updates for alumni-athletes in coordination with athletic communications. Responsible for running data for various communications.
•Develops comprehensive timeline for office and ensures all projects, events, cultivation, solicitations and stewardship activities are executed on schedule and meet established deadlines.
•Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, purchasing computers, furniture, office supplies and equipment, determining the appropriate method to pay for goods or services purchased by the department following University policy and procedures, and utilizing the appropriate process. Assists in Athletic Development budget by maintaining appropriate records, files and procurement card account reconciliation.
•Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:
  • Interest in philanthropy, fundraising, and Athletics.
  • Event planning skills.
  • Proficient in Microsoft Office, particularly Word and Excel and experience merging documents.
  • Familiarity with Advance or similar development database helpful.
  • Excellent written and verbal communications skills.
  • Flexible and highly organized.
  • Interest in philanthropy, fundraising, and Athletics.
  • Ability to utilize project management tools and processes.
  • Demonstrated experience in tracking projects with multiple deliverables and variable deadlines.
  • Ability to work independently.
  • Previous development/advancement experience within a large institutional environment.
  • Nights and weekend work required.


Hiring Range
$25.43 - $33.08 How is pay for new employees determined at GW?

II. JOB DETAILS

Campus Location:
Foggy Bottom, Washington, D.C.

College/School/Department:
Athletics and Recreation

Family
Administration

Sub-Family
Administrative / Operations

Stream
Individual Contributor

Level
Level 1

Full-Time/Part-Time:
Full time -> FTE 1.00

Hours Per Week:
40

Work Schedule:
Monday- Friday, 8:30 am-5 pm (occasional nights and weekends)

Will this job require the employee to work on site?
Yes

Employee Onsite Status
Hybrid

Telework:
No

Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Internal Applicants Only?
No

Posting Number:
S012761

Job Open Date:
05/07/2024

Job Close Date:

If temporary, grant funded or limited term appointment, position funded until:

Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.