Administrative Assistant

2 days ago


Memphis, United States My Support Staff LLC Full time
Job Description
Full Job Description: A local structural engineering firm located in the heart of downtown Memphis is seeking an experienced Administrative Assistant to become the right hand of our owner, handling crucial daily operations with a blend of technical and administrative skills.

Key Responsibilities:

  • Manage professional communication through phone, email, and text, including appointment scheduling, client inquiries, and follow-ups.
  • Handle financial tasks such as creating invoices, receiving payments via QuickBooks, managing bill payments, and bank reconciliations.
  • Maintain a digital project database and files with regular data entry and updates.
  • Assist in preparing quarterly sales reports and organizing multimedia files.
  • Transcribe and edit field notes to draft technical reports, proofread and format final documents.
  • Engage in social media marketing, including content creation and management on platforms like LinkedIn, Instagram, and Facebook.
  • Utilize multiple web-based applications effectively.
  • Participate in job site visits, demonstrating flexibility and practical skills in diverse environments.
  • Provide support during off-hours as necessary, showing a commitment to project timelines and client needs.
Requirements

Desired Skills and Experience:
  • Proven experience in an administrative role within the building industry, construction, or related fields.
  • Strong proficiency in MS Office, QuickBooks Online, and other relevant software (PDF Editors, Adobe Creative Cloud, Wix, Airtable, Dropbox, Company Cam, Evernote).
  • Excellent verbal and written communication skills, with the ability to perform technical writing and maintain high standards in document management.
  • A self-starter who is resourceful and adept at learning new skills quickly.
  • Capable of working independently with minimal supervision and collaborating effectively with diverse teams.
Benefits

Salary & Benefits:
  • Salary range: $40,000 to $55,000 based on experience ($18-25 per hour).
  • Competitive benefits package including health insurance reimbursement, annual PTO accrual starting after 30 days, annual bonus, and paid parking.
  • Flexible working hours with the option for remote work as needed.
Work Hours:
  • In-person: Monday to Friday, 9:00 AM to 5:00 PM.
  • Remote work accommodations available when necessary.

We invite all qualified candidates who thrive in a dynamic, collaborative environment and are eager to contribute to a variety of structural engineering projects to apply.

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