Marketing and Proposal Coordinator

2 months ago

Coraopolis, United States HRV Conformance Verification Associates, Inc. Full time

HRV Conformance Verification Associates, Inc., an Award Winning, National Quality Assurance Inspection and Construction Management Firm, is currently seeking to fill the role of "Marketing and Proposal Coordinator" with experience in the construction industry. This individual will have a multitude of responsibilities relating to the marketing efforts of the organization.

This position will be responsible for, but not limited to, the following:

  • Proposals:
    • Develop and write copy for proposals, project descriptions, and related proposal materials. Edit and rewrite proposals, including creating templates and boilerplate text.
    • Prepare a plan/schedule for each proposal effort.
    • Ensure accuracy and content propriety in proofreading and proof approval.
    • Analyze requirements and ensure that proposals meet requirements.
    • Draft proposals and communicate across teams to get input and meet deadlines.
    • Interpret technical information prepared by the technical team and adapt to engage a general readership.
    • Ensure continuity and compliance with RFP requirements.
    • Plan, write and oversee production of prerequisites and proposal related documents and fulfill within a timely manner.
    • Modify, edit and maintain resumes.
    • Ensure written collateral/proposals are implemented and completed on time.
    • Work with the business lines to develop strategies and implement programs that ensure consistent proposal and corporate identity standards.
    • Responsible for proposal/RFQ/RFP management.
    • Edit documents for layout and design in compliance with company standards.
    • In support of other proposals being led by a member of a business line, assist in the completion of proposal sections, production and quality assurance.
    • Create and maintain proposal material database.
    • Maintain accurate database and tracking system of RFPs due dates and opportunities with input from the Business Development Manager.
    • Coordinate with the Business Development Manager to develop and maintain relationships via phone with appropriate sources, such as; contracts department, engineering department to ensure HRV has knowledge of upcoming opportunities at earliest point.
    • Report the status of proposal database to management monthly.
    • Provide input to the Marketing Team weekly "Business Development and Marketing Report.
    • Follow Up - Identification of winning firms, FOIA Requests, Debriefing Requests, competitor rates, and/or proposals
  • Prequalifications:
    • Complete vendor questionnaires and/or registrations as necessary during the proposal process
    • Obtain and maintain accurate database of existing Prequalification due dates and potential prequalification opportunities.
    • Create prequalification, working with the appropriate HRV personnel when additional collateral is needed: licenses such as, P.E., EEO plans, Registered in States. Submit.
    • Keep document control for consistency and to maintain prequalification materials in established location for future use.
    • Assist Marketing Team when needed in the prequalification process.
    • Communicate status of prequalification database on a regular basis (weekly / biweekly) with Team.
  • Lead Generation:
    • Monitor websites for known upcoming opportunities with government agencies.
    • Qualify Leads- Review leads/request for services submitted/received by website notifications, PMs, Clients, etc., download/review documents to determine if HRV has capabilities to perform scope, review personnel qualifications (with HR & Operations) to determine if HRV Staff has required experience/certifications
    • Research- Obtain project description, schedules and timelines, copies of requests for services, pre-proposal presentations, etc., short-lists, bidders lists, pre-qualified firm, historical data relative to firms previously awarded similar/previous contracts with the Project Owner.
    • Submit FOIA Requests
    • Develop Teaming Opportunities by contacting firms on short-lists, bidders lists, pre-qualified firms to offer our services.
    • Follow Up- Tracking qualified leads, enter all MSA's on the proposal tracking log or forward project specific opportunities to Business Development Manager for tracking
    • Identify contacts and/or initiate initial outreach.
    • Preparation of internal reporting - Provide Business Development Manager with a list of upcoming opportunities 6-12 months in advance of anticipated advertisement.
  • Minimum Qualifications:
    • Bachelor's degree in Communications, English, Business, Journalism or related degree.
    • Minimum 2- 5 years of related experience in the A/E/C industry.
    • Excellent command of grammar.
    • Excellent - command of Microsoft Office Suite and Adobe Creative Suite.
    • Ability to work under rigid time constraints where a narrow margin for error or delays exists.

HRV Conformance Verification Associates, Inc. is an equal opportunity employer and does not discriminate on the basis of race, religion, creed, color, national origin, sex, age, disability, marital status, sexual orientation, veteran status, family medical history, genetic information, or any other occupationally irrelevant criteria (EO/AA/VEV/Disabled Employer).
HRV is committed to compliance with the Equal Pay Act, Title VI and VII of the Civil Rights Act, the Civil Rights Act of 1992, Sec. 504 of the Rehabilitation Act, ADEA, EEOA, ADA, and FMLA
HRV promotes affirmative action for minorities, women, disabled persons, and veterans.
HRV is a smoke-free environment and as such, prohibits smoking in all facilities.
HRV is a drug-free workplace.

  • Proposal Coordinator

    3 weeks ago

    Coraopolis, United States American Bridge Company Full time

    Job DescriptionJob DescriptionProposal Coordinator (InDesign experience required) DescriptionWe are seeking a Proposal Coordinator (InDesign experience) to join our Preconstruction Department to work with Business Development, Estimating, and Business Line Management to drive successful proposal and pursuit activities across North America. In addition, this...

  • Senior Proposal Coordinator

    6 days ago

    Coraopolis, Pennsylvania, United States Placement By Design Full time

    Position Overview:We are looking for a Proposal Manager to play a crucial role in our Preconstruction Department at Placement By Design. This individual will collaborate closely with Business Development, Estimating, and Business Line Management to spearhead effective proposal and pursuit initiatives across North America.Key Responsibilities:Lead intricate...

  • Senior Proposal Coordinator

    2 weeks ago

    Coraopolis, Pennsylvania, United States Placement By Design Full time

    Position Overview:We are in search of a skilled Proposal Manager to enhance our Preconstruction Department at Placement By Design. This role involves collaborating with Business Development, Estimating, and Business Line Management to spearhead effective proposal and pursuit initiatives across North America.Key Responsibilities:Direct complex proposals with...

  • Senior Proposal Coordinator

    6 days ago

    Coraopolis, Pennsylvania, United States Placement By Design Full time

    Position Overview:We are looking for a Proposal Manager to support the Preconstruction Department at Placement By Design. This role will involve collaboration with Business Development, Estimating, and Business Line Management to ensure effective proposal and pursuit activities across North America.Key Responsibilities:Direct complex proposals with general...

  • Proposal Manager

    2 months ago

    Coraopolis, United States Placement By Design Full time

    We are seeking a Proposal Manager for a General Contractor to join the Preconstruction Department to work with Business Development, Estimating, and Business Line Management to drive successful proposal and pursuit activities across North America.In addition, this professional will support company teams in positioning for major pursuits, including capture...

  • Proposal Manager

    2 months ago

    Coraopolis, United States American Bridge Company Full time

    Job DescriptionJob DescriptionProposal Manager (InDesign experience required) DescriptionWe are seeking a Proposal Manager (InDesign experience) to join our Preconstruction Department to work with Business Development, Estimating, and Business Line Management to drive successful proposal and pursuit activities across North America. In addition, this...

  • Entry Level Marketing and Sales Coordinator

    3 months ago

    Coraopolis, United States Upstream Management Full time

    Job DescriptionJob DescriptionUpstream Management is an emerging leader in marketing and community outreach. We support the ever-growing demands of clients for branding services, customer acquisition, and navigating the consumer marketplace with an exciting message. Our employees work together to enable all of us to stay connected, conduct business, and help...

  • Entry Level Marketing and Sales Coordinator

    3 months ago

    Coraopolis, United States Upstream Management Full time

    Job DescriptionJob DescriptionUpstream Management is an emerging leader in marketing and community outreach. We support the ever-growing demands of clients for branding services, customer acquisition, and navigating the consumer marketplace with an exciting message. Our employees work together to enable all of us to stay connected, conduct business, and help...

  • Marketing Assistant

    5 days ago

    Coraopolis, United States Mantra Management Group Full time

    Job DescriptionJob DescriptionWe are seeking a vibrant, energetic, and dedicated entry-level Marketing Assistant to join our growing team! Our firm has been in the Pittsburgh area and was founded on the principles of excellent customer service and a dedication to providing our clients with the highest quality of marketing, sales, and advertising services....

  • Hotel Director of Sales Marketing

    2 weeks ago

    Coraopolis, United States Sheraton Pittsburgh Airport Full time

    Job descriptionWe are seeking a dynamic and results-driven Director of Sales and Marketing to lead our sales and marketing efforts at Sheraton Pittsburgh Airport by Marriott. We are looking for a strategic thinker, a strong leader, and have a proven track record of driving revenue growth in the hospitality industry.Job Summary:As Director of Sales and...

  • Hotel Director of Sales Marketing

    5 days ago

    coraopolis, United States Sheraton Pittsburgh Airport Full time

    Job descriptionWe are seeking a dynamic and results-driven Director of Sales and Marketing to lead our sales and marketing efforts at Sheraton Pittsburgh Airport by Marriott. We are looking for a strategic thinker, a strong leader, and have a proven track record of driving revenue growth in the hospitality industry.Job Summary:As Director of Sales and...

  • Hotel Director of Sales Marketing

    2 weeks ago

    Coraopolis, United States Sheraton Pittsburgh Airport Full time

    Job descriptionWe are seeking a dynamic and results-driven Director of Sales and Marketing to lead our sales and marketing efforts at Sheraton Pittsburgh Airport by Marriott. We are looking for a strategic thinker, a strong leader, and have a proven track record of driving revenue growth in the hospitality industry.Job Summary:As Director of Sales and...

  • Hotel Director of Sales Marketing

    7 days ago

    coraopolis, United States Sheraton Pittsburgh Airport Full time

    Job descriptionWe are seeking a dynamic and results-driven Director of Sales and Marketing to lead our sales and marketing efforts at Sheraton Pittsburgh Airport by Marriott. We are looking for a strategic thinker, a strong leader, and have a proven track record of driving revenue growth in the hospitality industry.Job Summary:As Director of Sales and...

  • Client Relations and Project Coordinator

    7 days ago

    Coraopolis, Pennsylvania, United States PeopleShare Full time

    Position Overview:We are currently in search of a skilled Project Manager to join a prominent Fire Protection firm. This role offers a direct hire opportunity with comprehensive benefits.Role Details:Schedule: 9:00 AM - 5:00 PM, Monday to FridayCompensation: $50,000 - $70,000Key Responsibilities:Establish and nurture relationships with both new and existing...

  • Assistant Survey Project Coordinator

    7 days ago

    Coraopolis, Pennsylvania, United States Michael Baker International Full time

    Job Title:Assistant Project Coordinator Position at Michael Baker InternationalDescription: Michael Baker International is in search of an Assistant Project Coordinator to enhance their Survey Division. This position entails supporting the planning, directing, and coordination of designated projects to ensure that all objectives and targets are met within...

  • Informatics and Analytics Coordinator

    2 days ago

    Coraopolis, United States Gateway Rehabilitation Center Full time

    Job DescriptionJob DescriptionDescription:Gateway Rehab has a dynamic opportunity for an Informatics and Analytics Coordinator. This is a REMOTE position for anyone residing within Eastern or Central time zones. Our Coordinator provides support to the Strategic Management department and is responsible for the daily, weekly, and monthly tasks associated with...

  • Software Product Owner Coordinator

    2 weeks ago

    Coraopolis, Pennsylvania, United States RareMed Solutions Full time

    Job OverviewObjective:RareMed Solutions/Patient Service Center has established a Software Product Owner Coordinator role aimed at providing value to our business and stakeholders through the strategic planning, execution, and delivery of high-quality software products and enhancements. This position involves leading and mentoring our Agile software...

  • Load Planner

    4 days ago

    Coraopolis, Pennsylvania, United States Quality Carriers Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Load Planner to join our team at Quality Carriers. As a Load Planner, you will play a critical role in coordinating all functions of load planning and freight movement to maximize profitability and optimize terminal assets and resources.Key ResponsibilitiesCoordinate daily load planning and...

  • Tax Coordinator

    1 month ago

    Coraopolis, United States Mortgage Connect Full time

    Overview: We are in the business of home ownership and are looking for a Tax Coordinator who will find a career home with us. This non-exempt role is perfect for someone who enjoys customer service and working in a fast-paced environment as you will be responsible for collaborating with multiple agencies. What you will do As the Tax Coordinator, you will...

  • Survey Project Director

    4 days ago

    Coraopolis, Pennsylvania, United States Civil & Environmental Consultants, Inc. Full time

    About the RoleCivil & Environmental Consultants, Inc. is seeking a highly skilled Survey Project Manager to join our team. As a Survey Project Manager, you will be responsible for providing technical oversight, mentoring, and project management to our survey practice.Key ResponsibilitiesTechnical Development: Stay up-to-date with the latest land surveying...