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Administrative Support Specialist

3 months ago

Washington, United States Development Finance Corporation Full time

** Administrative Support Specialist**

****

** Office of the Inspector General (OIG)**

**Location**

1 vacancy in the following location:

** Relocation expenses reimbursed**

No

** Telework eligible**

Yes as determined by agency policy

**Duties**

** Summary**

As Administrative Support Specialist in the Office of Inspector General (OIG) at the U.S. International Development Finance Corporation (DFC), the incumbent will responsible for supporting business activities of OIG's senior management and outreach efforts with internal/external stakeholders. OIG's mission is to protect the integrity of DFC's programs/operations and provide independent oversight to promote efficiency, effectiveness, and integrity to prevent and detect fraud, waste, and abuse.

**Responsibilities**

+ Support Inspector General (IG) and OIG senior leadership in analyzing, evaluating, and/or improving the efficiency of internal administrative operations, organizations, and/or management of programs.

+ Support Inspector General (IG) and OIG senior leadership in planning, analyzing and/or evaluating the effectiveness of line or operating programs.

+ Provide guidance and final decision on all matters related to the coordination, integration, and synchronization of staff actions, events, and activities affecting and involving OIG.

+ Serves as Records Liaison Officer. Provides office-wide support of business files for correct submission into agency's electronic federal records management system, following existing guidance and conformity with Federal Records requirements.

+ Responsible for ensuring correspondences and contacts to the OIG are logged and receive timely response.

+ Schedule meetings, conference calls, and supporting travel-related duties not otherwise covered by the DFC Travel Office, such as pre and post travel schedule planning and logistics.

+ Respond to inquiries from staff and officials of DFC, representatives of foreign governments, private industry, other Federal agencies, congressional staff, and the public, to include Freedom of Information (FOIA), Privacy Act, and other requests. **Travel Required**

Occasional travel - You may be expected to travel for this position.

** Supervisory status**

No

** Promotion Potential**

13

**Requirements**

** Conditions of Employment**

+ Must be a U.S. Citizen or National

+ Males born after 12-31-59 must be registered for Selective Service

+ Must submit resume and supporting documents (See How To Apply)

+ Suitability for Federal employment, as determined by a background investigation

+ May be required to successfully complete a probationary period ** Qualifications**

**Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). Applicants must meet all eligibility and qualification requirements no later than 30 days after the closing date of this announcement.

You may qualify for this vacancy based upon the following statements for each grade level:

GS-12:**

One (1) year of specialized experience that is equivalent in difficulty and complexity to the GS-11 level in the Federal service, obtained in the private or public sectors. Qualified applicants will possess demonstrated experience in **ALL** **of the following:** 1) Perform and coordinate a variety of procedural administrative actions based upon priorities, commitments and program goals; 2) Review, analyze, and interpret appropriate administrative processes and/or procedures; 3) Communicate complex and technical information verbally and in writing with internal and external stakeholders; AND 4) Prepare reports in a professional format in Excel, Word and PowerPoint.

**GS-13:**

One (1) year of specialized experience that is equivalent in difficulty and complexity to the GS-12 level in the Federal service, obtained in the private or public sectors. Qualified applicants will possess demonstrated experience in **ALL** **of the following:** 1)Develop and implement policies/procedures for administrative support programs; 2) Ability to identify areas requiring improvement, isolate and define problems, formulate, and recommend solutions based on direct observation and knowledge of the daily administrative functions of an office; 4) Prepare official written correspondence, such as responses to congressional inquiries or inquiries from other outside sources, such as internal and external stakeholders; 5) Prepare reports for senior management in a professional format in Excel, Word and PowerPoint; and 6) Manage federal records management processes and systems.

**NOTE: Familiarity with developing and/or managing website and social media content is highly desirable for both grade levels.**

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

**TIME-IN-GRADE**: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). **Education**

**There is not a substitution for education at this level.**

**Additional information**

**Career Transition Assistance Programs**: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must:

1) meet CTAP or ICTAP eligibility criteria;

2) be rated well-qualified for the position with a score of 85 or above; and

3) submit the appropriate documentation to support your CTAP or ICTAP eligibility.

For more information: .

**Veterans Employment Opportunity Act (VEOA):** To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions.

**Noncompetitive Appointment Authorities**: For more information on appointment authority eligibility requirements:

+

+

+

+

+ **Males born after 12-31-59** must be registered or exempt from Selective Service (see ).

**Telework Suitability:** The duties of this position is suitable for telework. The selectee may be allowed to telework with supervisor approval and if they meet the eligibility criterion in the

**Stipulations of Employment****:** Selection may require completion of a 1-year probationary period.

**Work Schedule**: This position allows for a flexible work schedule.

**Miscellaneous:** DFC uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit .

This vacancy announcement may be used to fill similar positions within 90 days.

If selection is made below the full performance level, promotion up to the full performance level may be made without further competition. However, promotion(s) will depend on the performance of the incumbent and are not guaranteed. ** How You Will Be Evaluated**

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your rsum and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your rsum and sup