Trust and Estates Administrative Assistant

1 week ago

Boston, United States Briefly Full time

Position Summary:

Briefly, Rimons support company, has an immediate opening for a full-time Trusts and Estates Administrative Assistant. This position will work in office Monday through Friday and mainly support our Boston attorneys but will also provide support, as needed, to other partners and the legal support department. The ideal candidate has prior law office experience, and is collaborative, detail-oriented, organized, and self-sufficient, with the ability to work in a fast-paced environment.

Essential Functions & Responsibilities

  • Manage reception area; answer and route phone calls, greet and sign-in guests, etc.
  • Ensure all incoming mail (USPS, FedEx, UPS) is received and distributed to the appropriate person and outgoing mail is dropped off.
  • Prepare mailings and documents for attorneys and clients.
  • Create, edit, format and proofread letters, memos, and other documents using Microsoft Word, Excel, iManage, and Adobe Acrobat as necessary. Compose routine correspondence and emails, as needed.
  • Prepare and submit time entries, fees, and expenses for various attorneys.
  • Provide backup trusts and estates administrative assistance to partners, associates and other legal and administrative staff as assigned.
  • Organization and upkeep of office; ordering and stocking of supplies, ensure conference rooms and lobby are presentable at all times, etc.
  • Provide support to the Administrative Helpdesk system; completing admin requests submitted by various staff and attorneys.
  • Photocopying, scanning, and saving of documents to cloud-based file management system.
  • Coordinate with clients, external counsel and other vendors to obtain and exchange information and documentation related to legal matters.
  • Adobe Sign and DocuSign coordination for attorneys
  • Assists with Trusts and Estates Signings

The above is not an exhaustive list of essential duties and responsibilities. Additional tasks may be assigned as deemed necessary by management.

Essential Capabilities

  • Proficient with Adobe and Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Strong professional communication and interpersonal skills in dealing with all levels of the firm (attorneys, secretaries, administration, and other members of staff).
  • The ability to understand and follow oral and written directions.
  • Excellent organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.
  • Reliability, efficiency, teamwork, professionalism, ability to multi-task, and attention to detail are essential.
  • Must be able to work independently and prioritize work.
  • Creative problem-solving skills.
  • Flexibility to adjust to the role as it evolves.

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Boston, MA: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Administrative: 3 years (Preferred)
  • Law office: 2 years (Required)

Equal Employment Opportunity

Briefly, Inc. is committed to a policy of Equal Employment Opportunity. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information, veteran status, or any other protected status under applicable law. Our firm values diversity and inclusion, fostering an environment where all employees are treated with respect and dignity. Discrimination or harassment based on any protected characteristic is strictly prohibited. We welcome candidates from diverse backgrounds to apply for opportunities within our firm.

Accommodation for Applicants with Disabilities

Applicants with disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Briefly. If you have a disability or special need and need assistance participating in the application process, please let us know.

E-Verify

This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm you are authorized to work in the U.S.

  • Trust and Estates Administrative Assistant

    3 months ago

    Boston, United States Rubin and Rudman LLP Full time

    Job DescriptionJob DescriptionTRUST AND ESTATES ADMINISTRATIVE ASSISTANT Rubin and Rudman LLP is seeking a self-motivated Trusts and Estates Administrative Assistant to assist multiple attorneys in the Trusts and Estates Department. This position includes legal secretarial administration of case files, scheduling and correspondence. ESSENTIAL DUTIES AND...

  • Trust & Estate Associate

    3 weeks ago

    Boston, United States Fiduciary Trust Company Full time

    Position Overview:This position supports and partners with the Chief Fiduciary Officer and three attorneys by providing high-quality administrative support. Primary ResponsibilitiesCommunicate with internal clients regarding trust and estate legal issues that arise in connection with trust administration, estate planning and estate administration....

  • Trust & Estate Associate

    3 weeks ago

    Boston, United States Fiduciary Trust Company Full time

    Position Overview:This position supports and partners with the Chief Fiduciary Officer and three attorneys by providing high-quality administrative support. Primary ResponsibilitiesCommunicate with internal clients regarding trust and estate legal issues that arise in connection with trust administration, estate planning and estate administration....

  • Trust and Estates Administrative Coordinator

    3 days ago

    Boston, Massachusetts, United States Rubin and Rudman LLP Full time

    Job DescriptionJob Summary:Rubin and Rudman LLP is seeking a highly motivated and organized Trusts and Estates Administrative Assistant to provide administrative support to the Trusts and Estates Department. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.Key...

  • Trust and Estate Administrator

    4 weeks ago

    Boston, United States Verrill Dana Full time

    Job DescriptionJob DescriptionVerrill is actively reviewing resumes for a Trust and Estate Administrator for our Boston, Massachusetts Office. As one of New England’s top full-service law firms, we are interested in hiring talented individuals to join our team. Verrill offers a competitive salary and benefits package, as well as a flexible hybrid work...

  • Trusts and Estates Assistant/Paralegal

    3 months ago

    Boston, United States Rubin and Rudman LLP Full time

    Job DescriptionJob DescriptionTRUSTS AND ESTATES ASSISTANT/PARALEGALABOUT THE JOBRubin and Rudman is seeking a self-motivated, Trust and Estate Assistant/ Paralegal to assist the attorneys in the Trusts and Estates Department with the smooth functioning of the Department. This position includes legal secretarial administration of case files and...

  • Estate and Trust Administrative Paralegal

    2 days ago

    Boston, Massachusetts, United States Devana Group Full time

    About Devana GroupDevana Group is a leading law firm based in Boston, MA, specializing in estate planning, trust administration, and probate law. Our team of experienced attorneys and paralegals is dedicated to providing high-quality legal services to our clients, helping them navigate the complexities of estate and trust matters.Job SummaryWe are seeking a...

  • Estate and Trust Services Administrator

    1 week ago

    Boston, Massachusetts, United States Verrill Dana Full time

    Job OverviewVerrill Dana is seeking a dedicated professional for the role of Trust and Estate Administrator. This full-time position is designed to provide extensive client service, administrative, and operational support within the Private Clients and Fiduciary Services Group (FSG).Key ResponsibilitiesThe responsibilities associated with trust...

  • Trust and Estates Administrative Assistant

    3 months ago

    Boston, United States Briefly Full time

    Position Summary: Briefly, Rimon’s support company, has an immediate opening for a full-time Trusts and Estates Administrative Assistant. This position will work in office Monday through Friday and mainly support our Boston attorneys but will also provide support, as needed, to other partners and the legal support department. The ideal candidate has prior...

  • Associate, Trusts and Estates

    5 days ago

    Boston, United States Rubin And Rudman Llp Full time

    Job DescriptionJob DescriptionAssociate, Trusts and EstatesRubin and Rudman LLP, a prominent mid-size law firm based in Boston, is seeking a senior level associate to join our Trusts and Estates practice. As one of the largest and most renowned trusts and estates practices in Massachusetts, this group is a cornerstone of our firm’s success. The ideal...

  • Estate Planning and Trust Administration Paralegal

    4 days ago

    Boston, Massachusetts, United States Devana Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Estate and Trust Administrative Paralegal to join our team at Devana Group. As a key member of our estate planning and trust administration team, you will provide administrative support to our attorneys and assist with client communications and document preparation.Key...

  • Trusts and Estates Associate

    3 days ago

    Boston, Massachusetts, United States Rubin And Rudman Llp Full time

    Job DescriptionRubin and Rudman LLP, a prominent mid-size law firm based in Boston, is seeking a senior level associate to join our Trusts and Estates practice. As one of the largest and most renowned trusts and estates practices in Massachusetts, this group is a cornerstone of our firm's success.Key Responsibilities:Extensive drafting of core and complex...

  • Trust & Estate Attorney

    2 weeks ago

    Boston, Massachusetts, United States Gpac Full time

    Job Title: Trust & Estate Attorney**Job Summary:**Gpac is seeking a highly skilled Trust & Estate Attorney to join our team. As a Trust & Estate Attorney, you will be responsible for providing expert legal advice and representation to clients in matters related to trusts, estates, and estate planning.Key Responsibilities:Trust Administration: Assist clients...

  • Trusts & Estates Assistant

    3 weeks ago

    Boston, United States Beacon Hill Full time

    Job Description: Reputable law firm in Boston is adding a T&E Assistant to their team. Seeking a self-motivated Trusts and Estates Administrative Assistant to assist multiple attorneys in the Trusts and Estates Department. Must have 1+ years' T&E experience. ESSENTIAL DUTIES AND RESPONSIBILITIES:Type correspondence, memoranda and other legal documents in a...

  • Trusts & Estates Attorney

    2 weeks ago

    Boston, United States VOYlegal Full time

    About the Role: VOYlegal is assisting a Boston-based law firm on their search for a trusts and estates associate attorney. The successful candidate will have trust and estate drafting experience for high-net-worth individuals and families. Trust and estate planning and administration experience are also required. Responsibilities: Trust and estate...

  • Trusts and Estates Administrative Paralegal #31641

    4 weeks ago

    Boston, United States JOHNLEONARD Full time

    JOHNLEONARD is looking for a Trusts and Estates Administrative Paralegal to join our client’s growing T&E department. This hybrid role is based in Boston and offers a salary of $70K-$100K and excellent benefits.In this Trusts and Estates Administrative Paralegal role, you can expect to:Conduct legal research on various matters and provide summaries to...

  • Trusts & Estates Attorney

    3 weeks ago

    Boston, United States VOYlegal Full time

    About the Role: VOYlegal is assisting a Boston-based law firm on their search for a trusts and estates associate attorney. The successful candidate will have trust and estate drafting experience for high-net-worth individuals and families. Trust and estate planning and administration experience are also required.Responsibilities: Trust and estate drafting...

  • Trusts & Estates Attorney

    1 week ago

    boston, United States VOYlegal Full time

    About the Role: VOYlegal is assisting a Boston-based law firm on their search for a trusts and estates associate attorney. The successful candidate will have trust and estate drafting experience for high-net-worth individuals and families. Trust and estate planning and administration experience are also required.Responsibilities: Trust and estate drafting...

  • Trusts & Estates Attorney

    3 weeks ago

    Boston, United States VOYlegal Full time

    About the Role: VOYlegal is assisting a Boston-based law firm on their search for a trusts and estates associate attorney. The successful candidate will have trust and estate drafting experience for high-net-worth individuals and families. Trust and estate planning and administration experience are also required.Responsibilities: Trust and estate drafting...

  • Trust & Estates Paralegal

    2 weeks ago

    Boston, United States Vaco Full time

    Vaco is looking for a motivated Trusts & Estates Paralegal to join team at a reputable national law firm. There is opportunity for career growth and lots of exposure to supporting attorneys and serving very high net worth clients. This position is responsible for drafting legal documents, estate administration, and probate proceedings. Included is a robust...