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Recruiting Coordinator

2 months ago

Portland, United States CareOregon Full time

Job Title

Recruiting Coordinator

Exemption Status

Non-Exempt

Department

Human Resources

Manager Title

Talent Acquisition Manager

Direct Reports

n/a

Requisition #

24154

Pay and Benefits

Estimated hiring range $27.27 - $33.00 / hour, 5% bonus target, full benefits. www.careoregon.org/about-us/careers/benefits

Posting Notes

The role is primarily remote, with some live team events in the Portland Metro area.

Job Summary

This position is responsible for coordinating full-cycle recruitment and helping to ensure a positive candidate experience. Core work includes building requisitions, posting jobs, scheduling interviews, coordinating compliance screenings, assisting with onboarding, and performing administrative tasks. This position consistently demonstrates organizational values in providing a high level of internal customer support and serving as a brand ambassador to candidates.

Essential Responsibilities

Recruitment Coordination Creates and builds requisitions and posts positions in applicant tracking system (ATS). Coordinates with Compensation team on job content, job classification, or position number questions. Supports the candidate experience in monitoring emails and effectively responding to candidate and hiring manager inquires. Work with staffing agencies to facilitate identification of temporary staffing needs. Schedules phone, on-site, and video interviews for recruiters and the hiring team. Coordinates with recruiters and administers post offer steps from offer letter to onboarding, including receiving and reviewing signed offer letters, initiating background checks, ensuring proper and timely completion of required documentation, and preparing for orientation. Communicates with hiring manager post offer to ensure all required recruitment steps are completed (e.g., interview notes uploaded, candidates notified, etc.). Supports and at times attends in person and virtual recruitment events, meet-ups, and other talent branding and event needs with recruitment colleagues. Compliance Screening and Documentation Reviews compliance needs with new hires and current employees. Coordinates background checks with vendor; reviews results and handles accordingly. Coordinates drug screenings and physical screenings for member/patient facing positions. Collects required credential documents (e.g., licenses, degree documentation, etc.). Verify required licenses and OIG/SAM statuses at time of hire and ongoing. Updates applications and employment records with compliance documentation. Complies with laws, regulations, and statutes pertaining to recruitment and hiring. Onboarding Coordination Coordinates with Recruitment and Learning teams in onboarding and learning requirements. Communicates with new employees before and/or on their first day. Assists with in person and virtual onboarding activities; meets with new hires on the first day of employment to collect paperwork and lead and/or assist with first day onboarding needs. Track temporary agency employees and contractors, ensuring they complete required acknowledgements and HIPAA compliance training. Assist with the onboarding process for volunteers, job shadows, and ride-alongs, ensuring completion of all HR required documents and screenings. Administrative Assistance Performs administrative tasks, including answering calls, typing, photocopying, and filing. Provides backup for Recruiter and assists in administration of Applicant Tracking System (ATS) to include system changes, new user set up and training, template creation, etc. as requested. Serves as a liaison with the HRIS Administrator for recruitment systems issues, maintenance, and enhancements.

Organizational Responsibilities

Perform work in alignment with the organization’s mission, vision and values. Support the organization’s commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals. Strive to meet annual business goals in support of the organization’s strategic goals. Adhere to the organization’s policies, procedures and other relevant compliance needs. Perform other duties as needed.

Experience and/or Education Required Minimum 3 years’ experience in Human Resources required, including minimum 2 years’ supporting a full cycle talent acquisition team Preferred Experience onboarding clinical positions (including setting up health screenings and verifying credentials) Knowledge, Skills and Abilities Required

Knowledge Knowledge of employment laws and practices to effectively perform the functions of this position Skills and Abilities Ability to coordinate multiples steps and stakeholders in a comprehensive process Ability to establish and leverage cooperative and productive working relationships with internal and external customers Ability to maintain confidentiality of employee/applicant information Ability to use strong judgment, personal initiative and discretion to perform confidential work Excellent organizational skills and the ability to manage multiple tasks with changing priorities Strong computer skills in spreadsheet, database and word processing Ability to become proficient in HR applications/systems used by the organization Strong attention to detail; ability to proofread data, materials, and correspondences and correct errors Ability to give concise information and instructions Excellent reading, oral, listening, and written communication skills Excellent customer service and interpersonal skills Ability to identify and resolve problems in a timely manner Ability to support and comply with organizational policies, procedures and guidelines Ability to learn the basic concepts of Managed Care Ability to work effectively with diverse individuals and groups Ability to learn, focus, understand, and evaluate information and determine appropriate actions Ability to accept direction and feedback, as well as tolerate and manage stress Ability to see, read, and perform repetitive finger and wrist movement and/or pinch small objects for at least 6 hours/day Ability to hear, speak, lift, carry, push, pull and reach for at least 1-3 hours/day

Working Conditions Work Environment(s): Indoor/Office Community Facilities/Security Outdoor Exposure Member/Patient Facing: No Telephonic In Person Hazards: May include, but not limited to, physical and ergonomic hazards. Equipment: General office equipment Travel: May include occasional required or optional travel outside of the workplace; the employee’s personal vehicle, local transit or other means of transportation may be used. #Li-Remote Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment. Veterans are strongly encouraged to apply. We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status. Visa sponsorship is not available at this time.

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