Corporate Events Specialist

1 month ago

St Louis, United States Another Source Full time
Corporate Events Specialist - Greater St. Louis, Inc. ID 101764 Application Deadline 9/1/2024 Category Administrative Company Greater St. Louis, Inc. Job Locations US-MO-St. Louis At a glance

Greater St. Louis, Inc. is seeking a dynamic Corporate Events Specialist to join their team in St. Louis, MO. This role offers a unique opportunity to drive inclusive economic growth and enhance the region's prosperity. The Specialist will coordinate investor meetings, manage day-to-day operations, and provide technical support for events, contributing significantly to the organization's mission. Greater St. Louis, Inc. brings together business and civic leaders to create jobs and increase the area's global competitiveness. With a collaborative work environment, this position is ideal for someone passionate about making a meaningful impact and helping shape a vibrant future for St. Louis.

Apply today for the chance to help create a more inclusive and thriving community

Description: What you'll be doing

Another Source's client, Greater St. Louis, Inc., is recruiting a Corporate Events Specialist to join their team in St. Louis, MO. This is a remarkable opportunity to be part of an organization that is crafting a dynamic future driven by pride, where each day offers a chance to create an impact and celebrate victories.

This position is internally titled Manager of Engagement

Here is more about Greater St. Louis, Inc. and this opportunity:

Greater St. Louis, Inc. brings together business and civic leaders to create jobs, drive inclusive economic growth, and increase the St. Louis metro area's global competitiveness. Our engagement office is responsible for maintenance and growth of the investor base as well as designing engagement opportunities for investors in the Greater St. Louis, Inc. mission and vision. The office works collaboratively with all Greater St. Louis, Inc. initiatives to ensure a broad base of engagement among investors. Learn more about Greater St. Louis, Inc.

About the Role:

The Manager of Engagement provides project and event support for Greater St. Louis Inc.'s engagement office to attract new investment, maintain stakeholder engagement, track investments in Salesforce, and coordinate stakeholder events. Agility, collaboration, and comfort with fluidity and ambiguity are key to success. The Manager of Engagement must have an ability to work at a fast pace, paying great attention to detail, with a focus on agility and ability to balance multiple priorities to meet deadlines. This position will include communicating and collaborating with internal and external GSL stakeholders.

This role requires exceptional events management and administrative skills. Producing client-ready written work product will be essential. This is the perfect position for someone who wants hands-on experience in collaborating with the business community to affect inclusive economic growth for the bi-state St. Louis metro area.

Outcomes:

As a core member of the engagement office, successful outcomes for the employee in this position include:

  • Investor meetings, board and council meetings, and other executive events are successfully organized, planned, and executed, including logistics and outreach
  • Seamless usage of Greater St. Louis, Inc. space with community organizations, including logistics coordination and technical needs
  • Strong collaboration with internal Greater St. Louis, Inc. teams to ensure that the engagement office has the tools necessary to fulfill all responsibilities

Essential Functions:

  • Assist with project management, including message and design of investor materials, development of investor communications, and design of and participation in any stakeholder meetings
  • Coordinate the day-to-day operations of the engagement office
  • Coordinate investor stewardship efforts
  • Assist with engagement program planning and design, including briefings with speakers and guests, travel logistics, and extemporaneous meetings related to council meetings
  • Manage vendor relationships locally and internationally to build strong St. Louis brand recognition at conventions, trade shows, and other related events
  • Oversee the onboarding of new investors, including communication relating to meetings, other engagement opportunities and appropriate contacts for GSL initiatives
  • Oversee use of Greater St. Louis, Inc. community space, including coordination with outside vendors, to ensure successful events
  • Provide technical conference room audio/visual equipment support for GSL events, and troubleshoot day-to-day user inquiries and equipment issues
  • Manage content updates on video screens and audio systems in conference rooms and common spaces
  • Manage the internal GSL calendar to ensure appropriate cadence of engagement opportunities and GSL team participation
  • Act as a liaison between the engagement office and other internal teams
  • Perform additional duties and responsibilities as may be assigned to you by Greater St. Louis, Inc.

Required Education & Qualifications

  • Bachelor's degree or four years of equivalent experience
  • Significant event planning and event management experience
  • Significant experience managing conference room audio/visual technology
  • Demonstrated success in driving projects to completion
  • Advanced knowledge with Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat Pro

Characteristics Needed for Position:

  • Works within established systems, standards, and procedures
  • Takes policies and procedures into account before making decisions
  • Exceptional standards of quality, attention to detail, and follow-through
  • Comfortable communicating job specific knowledge; communication is factual, formal, and sincere
  • Strong focus on agility and adaptability; receptive to feedback
  • Collaborative nature, working towards success of the whole; supportive and helpful to colleagues
  • Ability to balance multiple priorities at once to meet deadlines with great attention to detail

Travel and Schedule:

Must be available during standard business hours. May be required to work more than 8 hours during a workday as project deadlines demand. Events and meetings will involve some early mornings, evenings, and weekends. Will require travel based on project demands. Travel includes frequently driving a motor vehicle as well as air travel. International travel will likely be required on occasion.

Salary and Benefits:

Greater St. Louis, Inc. offers a competitive salary and benefits package, including health, dental and vision insurance, paid time off, holidays, and 401(K) with a Company match.

Equal Employment Opportunity (EEO) Statement of Inclusion

Greater St. Louis, Inc. is an equal opportunity employer which extends equal employment opportunities (EEO) to all qualified individuals, with regard to all terms and conditions of employment.

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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