Executive Assistant

1 month ago

Marlborough, United States Quest Diagnostics Full time

Overview:

This position is responsible for the coordination of activities and ensuring timely flow of information in support of the North Region President. The ideal candidate will handle details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. They will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources, and the ability to organize and maintain administrative processes is essential to this position. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment and possess excellent judgment.

*Please note this position offers a flexible work arrangement (both in office & remote work )

Responsibilities:

This position will primarily support the President of North Region and will also be called upon to support additional senior leaders. The key responsibilities will be as follows:

  • Ensure that administrative tasks are done in an effective, efficient and proactive manner.
  • Screen and prioritize communications and opportunities from external and internal sources.
  • Prepare communications and documents, such as memos, emails, invoices and other correspondence.
  • Assist leaders with assigned projects.
  • Create and run reports.
  • Schedule meetings, appointments and maintain calendars.
  • Arrange and prepare materials for staff and other meetings.
  • Take notes and minutes in meetings.
  • Manage the daily schedule the leaders, ensuring that they know their schedule 24 hours in advance and keeping appointments and meetings on time or changing schedules when necessary.
  • Develop and maintain a system that alerts to upcoming deadlines on incoming requests or events.
  • Manage travel & event arrangements. Proactively coordinate pre-planning with various internal functions, including arranging appropriate travel, agendas and necessary contacts, packaging marketing materials, and other necessary preparations.
  • Respond to procedural requests.
  • Support Board of Directors meetings - scheduling, meeting minutes, etc.
  • Own programs such as, charitable donations management, pool car management, CME credits & faculty enrollments, scheduling client tours, office supplies management, etc.
  • Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.
  • Perform other duties as assigned to meet the business needs or customer requirements.


Qualifications:

Education: Bachelor's degree or equivelent work experience

Required Work Experience:

  • Minimum 10 years of equivalent work-related experience supporting C-level Executives.
  • Experience interacting with customers senior executive leader / C-Suite office.

Preferred Work Experience:

  • Mid to large size company experience
  • Service industry or high-tech environment
  • Notary

Mental Requirements:

  • Demonstrated ability to handle confidential information appropriately.
  • Ability to stay focused, efficient, and effective in managing multiple priorities.
  • Professional demeanor and ability to defuse emotional situations in a calm manner.
  • Strong interpersonal skills and good judgment.
  • Proven ability to work independently to achieve accomplishments.
  • Ability to communicate effectively with all levels of employees and outside contacts.
  • Energetic with a lets roll up our sleeves attitude
  • Proven ability to effectively collaborate with internal team, cross-functional team, and external parties in a rapidly growing environment
  • Exhibit comfortable interaction with employees at all levels of the organization
  • Ability to provide after hour and flexible support

Skills:

  • Highly proficient in the following software programs: (Word, /Excel/PowerPoint, databases).
  • Extensive experience in administrative preparation of board presentations.
  • Excellent written and verbal communication skills.

Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

EEO:

Quest Diagnostics is an equal employment opportunity employer. Our policy is to recruit, hire and promote qualified individuals without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other status protected by state or local law. Quest Diagnostics observes minimum age requirements established by federal, state and/or local laws, and will ask an applicant for verification when deemed necessary.

  • Executive Assistant

    3 days ago

    Marlborough, Massachusetts, United States XL Batteries Full time

    About the RoleXL Batteries is seeking a highly skilled and experienced Administrative Support Specialist to join our team as an Executive Assistant/Office Manager. This is an exciting opportunity to work in a dynamic and growing company focused on long duration energy storage.Key ResponsibilitiesAdministrative Support: Provide direct administrative support...

  • Executive Assistant/Office Manager

    4 weeks ago

    Marlborough, United States XL Batteries Full time

    XL Batteries – Executive Assistant/Office Manager Position:     Executive Assistant/Office Manager Location:        Marlborough, MA Reports to:    CEO Role Description XL Batteries, a Massachusetts-based development stage company focused on long duration energy storage, is...

  • Administrative Assistant IV

    3 weeks ago

    Marlborough, United States Boston Scientific Full time

    The Administrative Assistant IV will offer advanced administrative assistance for three executive leaders (2 vps 1 SD) in IT and GBS along with some support for their teams. This role requires the ability to manage multiple schedules and executive l Administrative Assistant, Administrative, Assistant, Manufacturing

  • Digital Assistant Merchant

    4 weeks ago

    Marlborough, United States BJ's Wholesale Club Full time

    Job DescriptionJoin our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing...

  • Digital Assistant Merchant

    2 months ago

    Marlborough, United States BJ's Wholesale Club Full time

    Join our team of more than 34,000 team members, supporting our members and communities in our Club Support Center, 235+ clubs and eight distribution centers. BJ’s Wholesale Club offers a collaborative and inclusive environment where all team members can learn, grow and be their authentic selves. Together, we’re committed to providing outstanding service...

  • Administrative Assistant IV

    1 month ago

    Marlborough, Massachusetts, United States Boston Scientific Full time

    Additional Location(s): US-MA-MarlboroughDiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to...

  • Assistant Manager of Loan Servicing

    6 days ago

    Marlborough, Massachusetts, United States Main Street Bank Full time

    Position Overview:The Assistant Manager of Loan Servicing plays a pivotal role in overseeing the daily operations of the Loan Servicing Department. Reporting directly to the Vice President of Loan Servicing, this position is essential for maintaining a seamless workflow and ensuring high standards of service delivery.Key Responsibilities:Lead and support the...

  • Assist Group Leader Assist Teacher

    3 months ago

    Marlborough, United States South Middlesex Opportu Full time

    Job DescriptionJob DescriptionSUMMARYWorking with the school age team, plan and implement developmentally appropriate learning experiences that engage the whole child in the childcare program. Support the readiness of children through social/emotional, cognitive, physical and language activities and by establishing and maintaining a safe, healthy learning...

  • Assist Group Leader Assist Teacher

    3 months ago

    Marlborough, United States South Middlesex Opportu Full time

    Job DescriptionJob DescriptionSUMMARYWorking with the school age team, plan and implement developmentally appropriate learning experiences that engage the whole child in the childcare program. Support the readiness of children through social/emotional, cognitive, physical and language activities and by establishing and maintaining a safe, healthy learning...

  • Assistant teachers Toddlers and Preschool

    2 months ago

    Marlborough, United States Little People's Play Place Too! Full time

    Job DescriptionJob DescriptionSummaryLooking for reliable people who love children and are excited to teach them and watch them grow. DutiesThe day to day care of children that includes but not limited to : helping the head teachers execute the weekly lesson plans and themes of the center, feeding, diapering, nurturing, caring and playing with the children...

  • Community Transition Program Case Assistant

    2 weeks ago

    Marlborough, United States Springwell Full time

    Job DescriptionJob DescriptionProvide administrative support for a new program that helps individuals of all ages transition from Long-Term Care facilities to community living situations!POSITION DESCRIPTION:Be an onsite presence at assigned skilled nursing facilities to build an interdisciplinary approach to meet the needs of the consumers seeking to...

  • Assistant Teacher/Extended Day Program Coordinator

    3 months ago

    Marlborough, United States Guidepost Montessori Full time

    Job DescriptionJob DescriptionWe are hiring an Assistant Teacher/Extended Day Program Coordinator for our lovely Guidepost Montessori school at Marlborough! Offering a $1,500 sign-on bonus!! Get the opportunity to empower 0 to 6-year-olds to gain independence, self-confidence, and an enduring love of learning! Your RoleWe're looking for an enthusiastic,...

  • Data Analyst II

    6 days ago

    Marlborough, Massachusetts, United States C&L Group Full time

    Job SummaryC&L Group is seeking a highly skilled Data Analyst II - Inventory Specialist to join our team. As a key member of our inventory management team, you will be responsible for executing general inventory activities, creating and distributing inventory analytics, and assisting with the quarterly field inventory cycle counting process.Key...

  • Merchant Category Manager

    3 days ago

    Marlborough, Massachusetts, United States BJ's Wholesale Club Full time

    Job Summary:The Associate Merchant is a key member of the BJ's Wholesale Club team, responsible for driving business growth and profitability through effective merchandising strategies. This role requires a strong analytical mindset, excellent communication skills, and the ability to work collaboratively with cross-functional teams.Key...

  • Merchandising Manager

    2 days ago

    Marlborough, Massachusetts, United States BJ's Wholesale Club Full time

    Job Summary:The Associate Merchant is a key member of the merchandising team at BJ's Wholesale Club, responsible for driving business growth and profitability through effective merchandising strategies.Key Responsibilities:Develop and execute sales and margin plans for assigned categories, ensuring alignment with business objectives and sales...

  • Office Operations Coordinator

    3 days ago

    Marlborough, Massachusetts, United States XL Batteries Full time

    About the RoleXL Batteries is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As an Executive Assistant/Office Manager, you will provide direct administrative support to our executives and maintain day-to-day office operations.Key ResponsibilitiesAdministrative Support: Provide administrative support to...

  • Project Manager

    3 days ago

    Marlborough, Massachusetts, United States AZ Corporation Full time

    Job Summary:A/Z Corporation is seeking a highly skilled Project Engineer to join our team. As a key member of our project management team, you will be responsible for supporting project management teams with documentation on multiple industrial construction projects.Key Responsibilities:Develop and maintain open communication among project team members to...

  • Construction Engineer

    3 days ago

    Marlborough, Massachusetts, United States AZ Corporation Full time

    Job Summary:A/Z Corporation is seeking a highly skilled Project Engineer to join our team. As a key member of our project management team, you will be responsible for supporting project management teams with documentation on multiple industrial construction projects.Key Responsibilities:Develop and maintain open communication among project team members to...

  • Senior Vice President of Financial Strategy and Analysis

    1 week ago

    Marlborough, Massachusetts, United States BJ's Wholesale Club Full time

    Join our dynamic team of over 34,000 members dedicated to supporting our communities and members from our Club Support Center, numerous clubs, and distribution centers. BJ's Wholesale Club fosters a collaborative and inclusive workplace where every team member can thrive, develop, and express their true selves. We are committed to delivering exceptional...

  • Senior Program Manager

    6 days ago

    Marlborough, Massachusetts, United States Raytheon Technologies Full time

    Job SummaryWe are seeking a highly motivated and experienced Senior Program Manager to lead the Air Traffic Navigation, Integration & Coordination System (ATNAVICS) Portfolio. As a key member of our team, you will be responsible for the financial, schedule, and technical performance of the ATNAVICS programs and pursuits.Key ResponsibilitiesDevelop and...