Office Assistant

3 weeks ago

Oconomowoc, United States Oconomowoc Wisconsin Full time

Location:
- City Clerk, Oconomowoc, WI 53066- Department:
- City Clerk- Job Status:
- Part-Time- Details:**General Overview**:
Under the direction of the City Clerk, performs a variety of clerical and administrative support relative to the daily operations of the City Clerk Department.

**Job Description Summary**:
**EXAMPLES OF DUTIES**:

- Respond to inquiries from employees, citizens, and others, and refers, when necessary, to appropriate person.
- Provides clerical and administrative support to the City Clerk department that includes routine filing and scanning of documents. Performs data entry.
- Promotes and maintains a positive departmental public relation with residents, other staff and departments, and the community.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Provides support and assistance with elections. Serve as an election/ poll-worker when/if needed.
- Assist with various short-term and long-term projects throughout the year at the direction of the City Clerk and Deputy Clerk when needed.
- Perform other duties as assigned.

**Summary of Necessary Knowledge, Skills, and Abilities**:
**Knowledge, Skills, and Abilities**
- Considerable knowledge of office practices and procedures.
- Experienced and proficient with Internet and Microsoft Office required (Word, Excel, Access, and Power-point).
- Excellent typing skills.
- Ability to work collaboratively and cooperatively with management team and subordinates.
- Ability to effectively communicate with elected officials, staff, and the public in both written and verbal form.
- Ability to define problems and deal with a variety of situations.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Ability to use good judgment to effectively solve problems.
- Ability to plan work, establish priorities, delegate responsibility, and detect errors.
- Strong attention to detail.
- Ability to prepare quality correspondence and reports.
- Ability to work evenings and weekends during election cycles.
- Ability to effectively assist the public with questions.
- Ability to respond and successfully handle complaints.
- Ability to maintain an organized filing system for records.
- Ability to organize, prioritize, and carry out office work with mínimal supervision and efficiency.

**Additional Information**:
**QUALIFICATIONS**:
**_ Education and Experience: _**
- High School Diploma or GED equivalent. Associate degree in office or business management or at least two years specialized or technical training in secretarial skills from a university, community college, business, trade or technical school preferred.
- Minimum one year experience in an administrative, secretarial, and/or office support position required in a multi-department and professional setting.
- Local government office experience (City Clerk department or similar) and election experience preferred.
- Any equivalent combination of education and experience may be considered.

**SPECIAL REQUIREMENTS**:

- During election cycles (typically two to four times per year), must be able and willing to work extra hours and evenings.

**_For additional information, questions, and/or assistance, please contact Human Resources at 262-569-3225_**.

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