Administrative Assistant

3 weeks ago

Providence, United States GI Alliance Full time

GI Alliance is seeking an experienced Administrative Assistant.

Duties of this position include, but are not limited to, the following:
**Position purpose**

This position is** **responsible for assisting assigned manager(s), supervisor(s) and teams with daily activities and projects performing a variety of clerical duties.

**Responsibilities/Duties/Functions/Tasks**:

- Monitors the current status of the work and projects for supervisor(s).
- Maintains manager/supervisor travel arrangements and appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate persons to attend.
- Attends meetings or conferences as assigned and reports on major points and actions resolved or to be taken.
- Resolves administrative problems by preparing reports, analyzing data and identified solutions.
- Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
- Composes correspondence and disseminates to appropriate individuals. Answers phones, questions and requests.
- Processes expense sheets and invoices.
- Maintain supply and break areas including ordering, receiving and stocking areas.
- Develops and updates administrative systems to make them more efficient.
- Prepares various documents and handles confidential matters in accordance with clinic rules and procedures.
- Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques.

Performs other duties as assigned.

**Qualifications**

**Education**:High school diploma or equivalent. Some college preferred.

**Experience**:Minimum two years of administrative experience, including one year with a health care organization.

**Other Requirements**:Incumbent willing to be present in the office Monday through Friday.

**Performance Requirements**:

- Knowledge:_
- Knowledge of organizational policies, procedures, and systems.
- Knowledge of grammar, spelling, and punctuation.
- Knowledge of purchasing, budgeting, and inventory control.
- Skills:_
- Skill in taking and transcribing dictation and operating office equipment.
- Skill in answering the phone and responding to questions.
- Skill in time management, prioritization, and multitasking.
- Skill in problem-solving.
- Skill in writing and communicating effectively.
- Abilities:_
- Ability to establish and maintain effective working relationships with other employees and the public.
- Ability to work under pressure, communicate and present information.
- Ability to identify problems, recommend solutions, organize and analyze information.
- Ability to multi-task, establish priorities, and coordinate work activities.
- Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software

GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.

Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.

NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION.

No phone calls or agencies, please.

EEO/AA-M/F/disabled/protected veteran

  • Administrative Assistant

    7 days ago

    Providence, United States Hub Technology Group Full time

    Contract Administrative Assistant6 Weeks + On Site – Providence RI Possible long term extension or transition to different teamComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of...

  • Administrative Assistant

    1 week ago

    Providence, United States Hub Technology Group Full time

    Contract Administrative Assistant6 Weeks + On Site – Providence RI Possible long term extension or transition to different teamComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of...

  • Administrative Assistant

    1 month ago

    Providence, United States National Alliance on Mental Illness Rhode Island (NAMI RI) Full time

    Job Title: Administrative Assistant Organization: NAMI Rhode Island (NAMI RI) Location: Providence, RI, IN OFFICE position **Salary**: $17/hour Start Date: immediately upon hire Part Time 27 hours/week, set schedule (occasional evening/weekend hours required) Permanent Staff Position NAMI Rhode Island (NAMI RI) is the State Organization of the...

  • Administrative Assistant

    2 days ago

    Providence, United States Radiant Digital Full time

    Job DescriptionJob DescriptionPosition: Administrative AssistantLocation: Providence, RI.Contract Term: 12 monthsHours / Week: 35SummaryThe candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks. This person will be the primary support staff to the CDO/CIO. Responsibilities•...

  • Administrative Assistant

    1 day ago

    Providence, Rhode Island, United States Radiant Digital Full time

    Position: Administrative AssistantLocation: Providence, RI.Contract Term: 12 monthsHours / Week: 35SummaryThe candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks. This person will be the primary support staff to the CDO/CIO. Responsibilities• Providing administrative...

  • Administrative Assistant

    3 days ago

    Providence, United States Radiant Digital Full time

    Job DescriptionJob DescriptionPosition: Administrative AssistantLocation: Providence, RIContract Term: 12 monthsHours / Week: 35SummaryThe candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks.  This person will be the primary support staff to the CDO/CIO....

  • Administrative Assistant

    3 days ago

    Providence, United States Rose International Full time

    Date Posted: 05/16/2024 Hiring Organization: Rose International Position Number: 464212 Job Title: Administrative Assistant Job Location: Providence, RI, USA, 02908 Work Model: Onsite Shift: 8:00 AM - 4:00 PM (35hours/week) Employment Type: Temporary Estimated Duration (In months): 13 Min Hourly Rate ($): 18.00 Max Hourly Rate ($): ...

  • Administrative Assistant

    3 days ago

    Providence, United States Rose International Full time

    Date Posted: 05/16/2024 Hiring Organization: Rose International Position Number: 464192 Job Title: Administrative Assistant Job Location: Providence, RI, USA, 02903 Work Model: Onsite Shift: 8:00 AM - 4:00 PM (35hours/week) Employment Type: Temporary Estimated Duration (In months): 6 Min Hourly Rate ($): 21.00 Max Hourly Rate ($): ...

  • Executive Administrative Assistant

    4 days ago

    Providence, United States Radiant Digital Full time

    **Position: Administrative Assistant** **Location: Providence, RI.** **Contract Term: 12 months** **Responsibilities** - Providing administrative support (calendar management for the CDO/CIO and other I.T. leadership staff; answering phones; greeting visitors; ordering supplies, handling incoming and outgoing correspondence). - Making travel arrangements,...

  • Administrative Assistant

    4 weeks ago

    Providence, United States Raising Hope Inc Full time

    Job DescriptionJob DescriptionPerform administrative tasks, including filing, scheduling, data entry, bookkeeping and office management.

  • Administrative Assistant

    4 weeks ago

    Providence, United States Raising Hope Inc Full time

    Job DescriptionJob DescriptionPerform administrative tasks, including filing, scheduling, data entry, bookkeeping and office management.

  • Administrative Assistant of Stewardship and Donor Engagement

    2 weeks ago

    Providence, United States Providence College Full time

    Provides administrative support to the Office of Stewardship & Donor Engagement. Essential Duties: Prepare and provide the Sr. Director and Director of Stewardship and Donor Relations with strategic information for decisions to be executed. Produce c Administrative Assistant, Steward, Engagement, Administrative, Director, Assistant

  • Executive Administrative Assistant

    4 weeks ago

    Providence, United States Ru New England LLC Full time

    Job DescriptionJob DescriptionAs an Executive Administrative Assistant, you will be responsible for the following duties:- Organizing and scheduling appointments- Managing calendars and coordinating meetings- Handling travel arrangements and preparing itineraries- Assist in planning client events and company fundraisers- Conducting data entry and maintaining...

  • HR/Administrative Support Assistant

    3 weeks ago

    Providence, United States Talent Groups Full time

    Duration: 1 year to startPay: $30-$35/hr W2ONSITE in Providence, RI Job Description:Our client’s Administrative Team is looking for a candidate to join the team responsible for the internal personnel/HR responsibilities of the agency. The Admin Team is responsible for the tracking and maintenance of 770 full time positions, this includes: managing all...

  • HR/Administrative Support Assistant

    3 weeks ago

    Providence, United States Talent Groups Full time

    Duration: 1 year to startPay: $30-$35/hr W2ONSITE in Providence, RI Job Description:Our client’s Administrative Team is looking for a candidate to join the team responsible for the internal personnel/HR responsibilities of the agency. The Admin Team is responsible for the tracking and maintenance of 770 full time positions, this includes: managing all...

  • Administrative Assistant

    1 month ago

    Providence, United States Brown Surgical Associates Full time

    Job DescriptionJob DescriptionFunctions as the administrative assistant by supporting and coordinating the day-to-day administrative activities for physicians in the Division of Trauma with primary accountability to the office manager. Responsible for calendar management, call schedule data entry, management of files, dictation, meeting and educational...

  • Legal Administrative Assistant

    1 month ago

    Providence, United States Pierce Atwood Full time

    Legal Administrative Assistant [Trusts & Estates] - Providence, RI Essential duties and responsibilities include the following: - Open and maintain client files - Sort, prioritize, and scan daily incoming mail using document management software - Prepare correspondence and legal documents as instructed by partners and associates - Work in cooperation with...

  • Administrative Assistant/surgical Coordinator

    6 days ago

    East Providence, United States University Orthopedics Full time

    **Job Title**: Administrative Assistant/Surgical Coordinator **Reports to**:Administrative Manager **General Summary of Duties**: Responsible for performing a variety of duties specific to the appropriate scheduling of surgical cases for the Physician. Exceptional organizational skills and people skills are needed. **Principle Duties and...

  • Higher Education Administrative Assistant Iii

    6 days ago

    Providence, United States Community College of Rhode Island Full time

    **Department** - Student Services**Position Category** - Staff - Classified**About CCRI** - The Community College of Rhode Island is New England’s largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.- We provide affordable, open access to...

  • Administrative Assistant Float

    4 weeks ago

    East Providence, United States University Orthopedics Full time

    Job DescriptionJob DescriptionJob Description: Administrative Office Assistant (Float)Reports to: Administrative Manager GENERAL SUMMARY OF DUTIES: Hours and locations will vary depending on the needs of the company. The work in this position contributes to the patient’s overall successful interaction within the office. Exceptional people skills are...