Executive Administrative Assistant

4 weeks ago


Providence, United States Ru New England LLC Full time
Job DescriptionJob Description

As an Executive Administrative Assistant, you will be responsible for the following duties:

  • - Organizing and scheduling appointments
  • - Managing calendars and coordinating meetings
  • - Handling travel arrangements and preparing itineraries
  • - Assist in planning client events and company fundraisers
  • - Conducting data entry and maintaining electronic records
  • - Transcribing notes and dictations accurately
  • - Coordinating projects and ensuring timely completion
  • - Providing administrative support to executives and team members
  • - Managing office supplies and equipment
  • - Assisting with office management tasks
  • - Transaction Coordination from Contract to close
  • - Assist property manager with daily tasks
  • - Attend required property inspections
  • - Process invoices & pay vendors
  • - Assist with posting social media campaigns
  • - Maintain/Mange past client database
  • - Collection and processing of rents
  • - Enforce rent collection policy
  • - Ability to print, prepare and sort mail to be sent out

 

We are looking for candidates with the following qualifications:

  • - Proven experience as an administrative assistant, executive assistant, or in a similar role
  • - Proficiency in computer skills, including MS Office (Word, Excel, PowerPoint)
  • - Proficiency in gmail, google calendar, and other systems as required
  • - Strong organizational skills with the ability to prioritize tasks
  • - Excellent communication and interpersonal abilities
  • - Experience in data entry and maintaining records accurately
  • - Knowledge of real estate office procedures is a plus
  • - Ability to coordinate projects efficiently
  • - Reliable transportation is a must
  • - Familiarity with calendar management and scheduling appointments

 

If you possess these skills and are looking to take on a challenging yet rewarding role as an Executive Administrative Assistant, we encourage you to apply.



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