Higher Education Administrative Assistant Iii

3 weeks ago

Providence, United States Community College of Rhode Island Full time

**Department**
- Student Services**Position Category**
- Staff - Classified**About CCRI**
- The Community College of Rhode Island is New England’s largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.- We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.
- Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.- We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees’ values and what it means to work here, learn about our Guiding Principles **here**.**Job Summary**- **SUPERVISION** **EXERCISED**: To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I’s and II’s or other staff assigned; As assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I’s and II’s, or other assigned staff.**Duties and Responsibilities**
- Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions.
- To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department.
- To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department.
- To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data.
- To oversee the operations of department-specific programs.
- To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations.
- To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc.
- To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc.
- To create and manipulate advanced queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports.
- To make classroom reservations utilizing the college’s event management computer system.
- To convey pertinent information to faculty, staff, students and visitors within an academic department.
- To enter hours worked for the biweekly work study student payroll for the academic department.
- To maintain electronic and/or paper records for the academic department.
- To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty.
- To maintain and requisitions department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
- As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department.
- To produce and present detailed reports on departmental key performance indicators.
- To develop and maintain policies and procedures for the academic department.
- To do related work as required.

**Minimum Requirements**
- **EDUCATION** **AND** **EXPERIENCE**:
**Education**: Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems; and-
**Competencies and Desired Qualifications**
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