Office Assistant

2 weeks ago

Valley Cottage, United States Parks, Recreation & Historic Preservation, Office of Full time

**DUTIES AND RESPONSIBILITIES**:
Under the supervision of the Office Manager(s), the incumbent will:

- Greet visitors, answer phones and/or radio transmissions; provide information as appropriate.
- Track and coordinate assignments and work self-sufficiently to resolve competing priorities.
- Operate office equipment such as printers, scanners, and copiers.
- Create, maintain, and enter information into spreadsheets, trackers, and databases.
- Complete forms in accordance with agency procedures.
- Set up and manage paper and electronic filing systems.
- Prepare cashier and office staff weekly schedules.
- Supervise subordinate staff; ensuring that cashiers are occupied with tasks when not cashiering.
- Prepare cashier for revenue collection, reconcile revenue at the end of the day; prepare revenue deposits.
- Assist in the scheduling and coordination of events.
- Assist in the hiring process.
- Light maintenance of main office and the main office restroom.
- Additional duties as assigned.

**MINIMUM QUALIFICATIONS**:
No Minimum Qualifications per Civil Service.
- Experience in office work is preferred but not necessary. Must work weekends and holidays from May - November. Must possess a valid Driver’s License._

**OPERATING NEEDS**:

- Must be able to work in a fast-paced environment and be able to multi-task.
- Must be able to prioritize a wide range of responsibilities.
- Must have excellent interpersonal skills.
- Excellent organizational and communication skills, both written and verbal with attention to detail.
- Must be proficient in Microsoft office programs including Outlook, Word, and Excel. Must be able to accept direction from supervisors and take initiative to learn and retain new information.
- Must be able to work with confidential information

**BENEFITS**:
Generous benefits package, worth approximately 65% of salary, including:

- **Paid Time Off**_
- PEF & CSEA: 44 days - 13 vacation days, 13 sick days, and 5 personal leave days, 13 holidays
- M/C: 39 days - 13 vacation days, 8 sick days, and 5 personal leave days, 13 holidays
- Three (3) days of professional leave annually to participate in professional development
- **Health Care Benefits**:_
- Eligible employees and dependents can pick from a variety of affordable health insurance programs
- Family dental and vision benefits at no additional cost
- **Additional Benefits**:_
- New York State Employees’ Retirement System (ERS) Membership
- NYS Deferred Compensation
- Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
- Public Service Loan Forgiveness (PSLF)
- Paid Parental / Family Leave

**TO APPLY**:
**Job Types**: Full-time, Temporary

Pay: $19.85 per hour

Expected hours: 40 per week

**Benefits**:

- Retirement plan
- Tuition reimbursement

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Work Location: In person

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