Legal Assistant Office Manager

3 weeks ago

Mill Valley, United States The Zinn Law Firm Full time

The Zinn Law Firm is seeking to hire an Office Manager for immediate hire. The ideal candidate has a minimum of 3 years’ experience working as an assistant, secretary, or office manager in a legal setting, but otherwise qualified candidates with less or different experience will be considered.

 

The Zinn Law Firm is widely regarded as one of the top boutique injury firms in the Bay Area, representing plaintiffs in personal injury and medical malpractice lawsuits. Our team currently consists of two attorneys and three paralegals.


Primary Duties:

  • Requesting and obtaining client medical records through direct requests and/or by placing orders with a vendor, with follow up;
  • Providing administrative and secretarial support to the firm’s attorneys and staff;
  • Responsibility for tracking and paying all case-specific and general office invoices, including using QuickBooks to write checks and generate relevant cost reports and working with the firm’s bookkeeper to ensure accurate firm accounting;
  • Primary responsibility for answering the phone and routing calls;
  • Performing potential client intake interviews and drafting potential case write-ups for attorney review;
  • Calendaring legal deadlines with the assistance of the paralegal team;
  • Drafting Case Management Conference (CMC) Statements and other basic legal documents;
  • Opening the firm’s physical mail, and scanning and saving all documents into the firm’s electronic filing system;
  • Maintaining the firm’s paper filing system;
  • Filing documents in state and federal courts by e-filing and/ or placing filing orders with vendors (i.e. One Legal, File & Serve Express, Pacer/ECF, etc.);
  • Ordering Service of Process;
  • Working with the attorneys and paralegals to ensure compliance with the California Rules of Court, Code of Civil Procedure, and Local Rules (particularly with Alameda, San Francisco, and Santa Clara counties) for filings and attorney appearances;
  • Communicating with and obtaining information from existing clients; and
  • Assisting the paralegals and attorneys with other tasks as needed. 


Qualifications:

We are looking for someone with a minimum of 3 years of experience providing administrative support in a small or medium-sized litigation firm, and preferably a firm that focuses on personal injury, though we are also open to candidates with relevant experience in other areas of the legal profession.

 

We are looking for someone who wishes to grow with our firm and become a long-term member of our team. Strong writing and communication skills are a must. The ideal candidate is bright, ambitious, well-organized, and willing to work under tight deadlines. The ability to multi-task and to work efficiently and autonomously are also required. Familiarity with QuickBooks, other accounting software, and experience with check-writing and light bookkeeping will be very helpful. Fluency in a second language widely used in the Bay Area would be a bonus, but it is not required. Candidates must have familiarity with Microsoft Office Suite (Word, Outlook, Excel), Adobe Acrobat, Dropbox and other basic computer software. We are supported by a contract IT professional, but the ability to solve basic IT and software problems is a plus. Our firm does not currently use a calendaring or law firm management software, so candidates must have the ability to work collaboratively with the paralegals and attorneys to ensure all deadlines are properly calendared according to our firm’s established protocols.

 

Firm Culture:

We offer a small firm work culture that emphasizes collegiality, professionalism, and mutual respect as we work together to help our clients. We take a strong interest in each other's professional development and value the relationships fostered with our colleagues, opposing counsel, judicial officers, and others to achieve the best outcome for our clients.

 

Our office is located in Mill Valley, CA, right off the Seminary Drive Exit of Hwy. 101. We are in a large suite with spectacular water views of Richardson Bay and Mt. Tamalpais. We share the space with two other personal injury law firms who have been friends for a long time, promoting a collegial office environment. A hybrid work schedule is available, with an in office requirement of three days per week for the office manager position.

 

Compensation:

Pay range is $30-35 per hour depending on experience and qualifications. This is a non-exempt position, so overtime is paid at a rate of time and a half. Periodic bonuses can also be earned depending on the individual’s and the firm’s performance.

 

If you wish to apply, please email your resume and cover letter to: hiring@zinn-law.com. All initial interviews will be conducted via Zoom.

 

Thank you for your interest in becoming part of our team

  • Legal Assistant

    3 weeks ago

    Apple Valley, United States Rausch Sturm LLP Full time

    Reporting to State Managing Attorney or designee, the Legal Assistant is responsible for multiple aspects of the litigation process for the Michigan office. This is a "full office" position and will be located in our Minnesota office. Responsibilities include, but are not limited to: Prepares coverage hearing packets for both Rausch Sturm attorneys...

  • Legal Assistant

    3 weeks ago

    Apple Valley, California, United States Rausch Sturm LLP Full time

    Reporting to State Managing Attorney or designee, the Legal Assistant is responsible for multiple aspects of the litigation process for the Michigan office. This is a "full office" position and will be located in our Minnesota office.Responsibilities include, but are not limited to:Prepares coverage hearing packets for both Rausch Sturm attorneys and outside...

  • Legal Assistant

    3 weeks ago

    Sunset Valley, United States FSG Full time

    Have you always wanted to wake up and actually love your legal job? Here it is! Our very laid-back Law Firm client located just outside of Austin, Texas is looking for a Rock-star Real Estate Legal Assistant for a Direct Hire position. If you come fr Legal, Assistant, Staffing, Real Estate

  • Office Manager and Patient Care Coordinator

    2 weeks ago

    Mill Valley, United States Recovery Without Walls Full time

    Job DescriptionJob DescriptionWe are an innovative medical office in picturesque downtown Mill Valley. We specialize in treating complex patients with pain conditions, mood disorders, and/or addictions. We provide a high level of care to private pay patients. This position will involve a mix of financial management, office management and patient care. A new...

  • Office Manager and Patient Care Coordinator

    2 weeks ago

    Mill Valley, United States Recovery Without Walls Full time

    Job DescriptionJob DescriptionWe are an innovative medical office in picturesque downtown Mill Valley. We specialize in treating complex patients with pain conditions, mood disorders, and/or addictions. We provide a high level of care to private pay patients. This position will involve a mix of financial management, office management and patient care. A new...

  • Assistant Clinic Manager

    3 days ago

    Mill Valley, United States SkinSpirit Full time

    Job DescriptionJob DescriptionCelebrating 20 years of excellence, SkinSpirit is a top destination for aesthetic skincare and body—with over 40 locations nationwide. Our highly trained experts are the best in the industry—renowned for personalized service delivering safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to...

  • Office Administrator

    1 week ago

    Mill Valley, United States Dave Fromer Soccer Full time

    **JOB DESCRIPTION** **SKILLS** - Excellent communication skills - Excellent customer service - Improving administrative processes and organization - Knowledge of Microsoft Office and Google Suite **TASKS** - Coordinate Scheduling - Create staffing spreadsheets, class/team lists, coach training info, and other paperwork for each session/season. - Manage and...

  • Legal Counsel

    3 weeks ago

    Fort Mill, United States London Stock Exchange Group Full time

    Position Summary We are looking to recruit a Legal Counsel with a proven track record of client service and a practical, problem-solving approach to support our businesses across the Americas, based in Fort Mill, S.C. or Allen, TX! The candidate needs to be a hands-on, commercial contracts lawyer and will provide specialist and strategic legal advice for...

  • Marketing Assistant/receptionist

    1 week ago

    Windsor Mill, United States Oasis Office Space Full time

    Oasis Office is a workspace solution company with locations across Maryland and Virginia. We provide flexible office space memberships for business professionals and entrepreneurs. We are currently hiring for the position for a Marketing Assistant/ Receptionist for our location in Baltimore, MD. Furthermore, we're looking for a coordinated, bright, ambitious...

  • Legal Assistant

    2 weeks ago

    Valley Stream, United States Oath Law Full time

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial...

  • Legal Assistant

    2 weeks ago

    Valley Stream, United States Oath Law Full time

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how.At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial...

  • Administrative Assistant

    4 days ago

    Mill Valley, United States Israel Bonds Full time

    Development Corporation for Israel aka Israel Bonds is the US underwriter of debt securities issued by the State of Israel and registered as a FINRA-member broker/dealer.  Development Corporation for Israel/Israel Bonds is seeking an Administrative Assistant with exceptional professionalism to perform a variety of administrative and clerical tasks for its...

  • Administrative Assistant

    5 days ago

    Mill Valley, United States Israel Bonds Full time

    Development Corporation for Israel aka Israel Bonds is the US underwriter of debt securities issued by the State of Israel and registered as a FINRA-member broker/dealer.  Development Corporation for Israel/Israel Bonds is seeking an Administrative Assistant with exceptional professionalism to perform a variety of administrative and clerical tasks for its...

  • Assistant Office Manager

    2 weeks ago

    San Tan Valley, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionAssistant Office ManagerOnsite – Queen Creek, AZ Learn how healthcare should be delivered – help people – build a career – no healthcare experience required. Through an innovative approach and patient-centered care, we are revolutionizing the field of healthcare by providing patients with access to TMS treatment. We are...

  • Expanded Care Family Nurse Practitioner Or Physician Assistant

    5 days ago

    Mill Valley, United States One Medical Full time

    About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...

  • Family Nurse Practitioner or Physician Assistant

    5 days ago

    Mill Valley, United States One Medical Full time

    About Us One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn’t your average doctor’s office. We’re on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health...

  • Case Management Assistant

    3 days ago

    Fort Mill, United States Encompass Health Full time

    Job DescriptionJob DescriptionHourly rate range $14. 72 - $20. 44 / hourCompensation will be determined based on years of experience and applicable certifications.Case Management Assistant Career OpportunityRecognized for your desire to be a Case Management AssistantAre you in pursuit of a career that aligns with your personal values and offers room for...

  • Assistant Teacher

    3 days ago

    Mill Valley, United States Guidepost Montessori Full time

    Job DescriptionJob DescriptionAre you passionate about helping children under the age of 6 years old?  Have you been looking for a place where you can grow and develop your career? If so, join us in our mission to spread Montessori education to children around the world!We are looking for enthusiastic and adaptable teachers who are interested in learning...

  • Registered Dental Assistant

    3 days ago

    Mill Valley, United States Gabriela Garcia-Rojas Dental Group Full time $25 - $36

    Full-time position for a Registered Dental Assistant available in a "State of the Art", "Green Certified" office. Must be dependable, responsible, organized, detail-oriented, and willing to collaborate with our warm and caring team. We are interested in having our new staff member assist the chair side with patient care and perform extended functions and...

  • Office Manager

    4 weeks ago

    Spring Valley, United States Marquis Home Care Full time

    Seeking an Office Manager for our busy Spring Valley homecare office. Main objective will be to organize, oversee and coordinate daily operations of a diverse office staff to complete regular tasks and special projects. You will work under the direction of the Executive Director and the Director of Patient Services to ensure all tasks are...