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Assistant Court Administrator

3 months ago

Deer Park, United States City of Deer Park, TX Full time

**GENERAL PURPOSE**
- Performs a variety of clerical functions related to the procedures, laws and record keeping tasks required of a Municipal Court of Law. In the absence of the Court Administrator, manages, directs, plans and coordinates the activities of an accounting, clerical and technical staff engaged in the performance of procedures, record keeping tasks required of a non-recorded Municipal Court. Recommend policy for all programs and activities to ensure legal compliance, sound practices and understanding of implications of all policy decisions.

**SUPERVISION RECEIVED**
- Works under the general guidance and direction of the Court Administrator. Processes request and direction from the Municipal Judge and Prosecuting Attorney.

**SUPERVISION EXERCISED**
- Supervises the Chief Deputy Court Clerk and Deputy Court Clerk(s) and other employees as assigned in the absence of the Court Administrator.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Administer guidelines and procedures for an effective and efficient municipal court function to ensure compliance with state and local laws, regulations and requirements.
- Administer policy and guidelines to management for municipal court and judicial activities.
- Trains staff in proper court procedures and customer methods and skills.
- Responsible for resolving customer complaints.
- Maintains open lines of communication with supervisor and co-workers.
- Processes traffic citations, parking citations, penal code and city ordinance violations. Prepares complaints which are sworn to and filed, and daily dockets of cases filed.
- Assists defendants and the general public explaining rights and options for disposition of charges, and assists them in obtaining, upon request, copies of complaints and copies of statutes they are charged with violating.
- Accepts payment of fines, cash bonds, and appearance of bonds from persons charged with offenses in municipal court. Maintains records showing fines, fees, and bonds collected in each case.
- Schedules cases for arraignments, bench trials and jury trials according to court policy, prepares dockets and maintains accurate records of court proceedings.
- Prepares summons, arrest warrants and capias pro fine warrants at the direction of the Judge.
- Attends training seminars established by the Texas Municipal Courts Education Center and Texas Court Clerks Association.
- Performs any other duties and responsibilities as directed by the Director of Finance.

**MINIMUM QUALIFICATIONS**
- Accounting and court professional with a minimum of five (5) years progressively responsible experience in governmental finance, specifically municipal court, accounting, accounts receivable, knowledge of federal, state, and local legislation, regulations and requirements impacting municipal court; ability to and desire for continued personal, professional development; good oral and written communication skills and ability to supervise professional staff. Bilingual: Spanish/English - English/Spanish a plus.

**Knowledge**
- Knowledge of federal, state, and local legislation, regulations and requirements impacting municipal court; knowledge of governmental structures and leadership; and knowledge of effective communication practices.

**Skills**
- Skill to perform effectively in interpersonal situations; skill to effectively perform managerial responsibilities, skill to establish rapport and elicit cooperation from others; skill to communicate ideas, facts and technical information accurately, thoroughly and in a manner easily understood by the intended audience; skill to effectively plan work activities and utilize resources; skill in problem solving.

**Abilities**
- Ability to organize data and information; ability to identify and use potential sources of data and information; ability to make independent judgements; ability to compose and deliver oral presentations; ability to plan, organize and monitor subordinate employee(s) work assignments to accomplish unit objectives; ability to set clear performance standards for subordinate employees; ability to clearly and effectively present ideas in discussions and oral presentations; and the ability to establish and maintain effective working relationships.

**Education**
- Minimum Associate’s degree in business related curriculum preferred. Any work related experience resulting in acceptable proficiency levels in the above required knowledge, skills and abilities is an acceptable substitute for the above specified education and experience requirements.

**Experience**
- Minimum of five (5) years of progressively responsible professional experience in municipal court, accounting or accounts receivable.

**Licenses and certifications**
- Texas Class C driver’s license
- Certified Municipal Court Administrator/Clerk or ability to obtain within five (5) years.

**SPECIAL REQUIERMENTS**
- Management ability; must work over on night docket sessions.

**TOOLS AND EQUIPMENT USED**
- Personal comp