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Administrative Assistant Iii

1 month ago

Milwaukee, United States University of Wisconsin–Milwaukee Full time

Position Type University Staff Appointment Type Ongoing/Probationary Pay Basis Hourly Salary Grade 18 FLSA Status Nonexempt Percent 100 Posting Type Staff UWM Description

The University of Wisconsin-Milwaukee (UWM) is Wisconsin’s second-largest university, with a unique dual mission of access and research to provide high-quality education for students from all backgrounds. UWM is one of 146 top research universities recognized as “R1” by the Carnegie Classification of Institutions of Higher Education. Along with its main campus in Milwaukee, UWM has branch campuses in Waukesha and Washington County.

School/College/Division Description

The College of Community Engagement and Professions (CCEP) at the University of Wisconsin-Milwaukee (UWM) is comprised of the School of Education, Helen Bader School of Social Welfare, and School of Information Studies. Together, they develop informed, engaged and empathetic professionals who graduate fully prepared for an array of in-demand careers. Our teaching and research - rooted in innovation, creative problem-solving, and community - sets our graduates up to inspire, innovate, and excel in their professions. For more information, please visit our website at **College of Community Engagement & Professions - The College of Community Engagement & Professions Prepares Students to Make a Meaningful Impact in our Diverse and Ever-changing World (uwm.edu)**

Job Summary

This position provides administrative support to the Dean of the College of Community Engagement & Professions (CCEP) and the College. This position performs paraprofessional work of considerable difficulty and independence.

The Dean’s Assistant is responsible for managing all administrative support needs for the Dean’s office, including managing the appointment calendar, which is complex and changes frequently. This position also provides assistance with arranging for and setting up the details of college-wide meetings and special events, and making occasional travel arrangements, as well as performing other duties which support the mission of College. The Assistant is responsible for managing the flow of information, often sensitive and confidential, through the office, evaluating correspondence and requests, communicating on behalf of the Dean, and escalating important and urgent matters appropriately. Work is performed in a busy office environment, where priorities quickly change and interruptions are common. A keen attention to detail and strong written and verbal communication skills are required.

This is a **full-time, on-site position** with offices located in Enderis Hall on UWM’s Milwaukee campus. Hours are Monday-Friday, 8:30am-5:00pm.

Minimum Qualifications
- A minimum two years of experience serving in an administrative support role supporting an executive level administrator/leader.
- Organizational skills, as evidenced by experience organizing the work of others (e.g., organizing and prioritizing multiple or complex projects, managing multiple schedules and deadlines, etc.)

Preferred Qualifications
- Experience functioning independently in the absence of higher authority
- Excellent verbal and written communication skills, including attention to detail in written work product and friendly, outgoing and welcoming demeanor on behalf of the leader
- Evidence of strong problem-solving skills and customer service skills
- Evidence of an ability to handle sensitive and confidential matters with discretion
- Evidence of an ability to maintain attention to detail, organization and accuracy when faced with multiple projects and conflicting deadlines

Target Salary Range $28.00 - $33.00 an hour (Final salary offer contingent upon skills, knowledge, and abilities as they relate to the position.) Benefits and Total Rewards

As part of UWM’s commitment to supporting the success of our team members through positive experiences, employees are provided with Benefits to Benefit You and Your Life. UWM offers a comprehensive benefits package and contributes towards the cost of several benefit plans. Employees also receive a vacation package starting at 104 hours during the first year, 5 hours of sick leave earned each paycheck (with no expiration), personal holiday (36 hours each year), and 9 paid legal holidays. Please visit this link to view summary benefits information. (Compensation figures are for example purposes only.) **UWM** Benefits to Benefit You and Your Life**

Application Instructions
- A Resume/CV
- A cover letter that addresses professional level work experience as it relates to all minimum and preferred qualifications
- A list of contact information for two to three professional references, including at least one executive level administrator/leader you support(ed).

Application Deadline 06/26/2024

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