![Life Navigators](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
1 week ago
The in-office Administrative Assistant is responsible for providing administrative support to Life Navigators business, marketing and development, and all service teams.
**PRIMARY RESPONSIBILITIES**:
- Serve as the first point of contact for Life Navigators callers including providing general information and directing callers to team members.
- Responsible for directing phone inquiries and answering routine inquiries regarding the organization, services offered, and the individuals served.
- Welcome and assist visitors including consumers, families, volunteers, and donors.
- Provide business and administrative support to the Life Navigators team, Board of Directors, and volunteers. Including but not limited to; Database management, Filing, Purchasing, Meeting set-up, Mail and bulk mailings, Processing receivables and donations, Program billing, HR-related duties (coordinating space set up for new employees, mileage, timesheets)
- Responsible for data entry in multiple data systems including Sumac and Results Plus, and other administrative support as needed across all programs.
- Assist the Trust Program team with daily trust disbursements, reconciling Trulink accounts for trust beneficiaries, Sumac file set-up, and documentation.
- Confidential daily mail processing including promptly forwarding information to team members.
- Assist in donation recognition activities including organizing donations to be processed.
- Responsible for meeting coordination including meeting room set up.
- Assist the Business Manager in building operations and coordination with vendors including building maintenance.
- Operation of various office equipment and assisting and training staff in the use of technology, office equipment, and Life Navigators policies and procedures.
- Perform related work or other duties as assigned by the supervisor.
**QUALIFICATIONS**:
- Two years of experience in administrative services.
- Excellent written and oral communication skills.
- Ability to prioritize and perform position duties with mínimal direction.
- Knowledge of professional office practices, procedures, equipment and database management.
- Strong organizational skills to plan and implement a range of activities on a timely basis.
- Excellent computer skills including knowledge of Microsoft Office and Google Suite.
- Ability to interact with diverse groups including corporate and donors, board of directors, volunteers, and consumers and families.
- A valid Wisconsin Driver's license, vehicle, and automobile insurance that meets agency policy.
Pay: $16.00 - $20.00 per hour
Expected hours: 40 per week
**Benefits**:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
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