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Administrative Assistant Iii, Strategic

2 months ago

Milwaukee, United States Milwaukee Public Schools Full time

**Job Summary**:
Develops and implements systems to help streamline the department programs and functions. Works on office projects, assists customers and provides leadership to other clerical staff within the department. Directly assists the Office Leader.

**The salary range is **$55,993 - 80,376 **(12 months/260 days)***

**How To Apply**:
**Other Information**:
**Qualifications**:

- Position requires a bachelor’s degree in Business, Communications or a related field, or the equivalent in administrative experience
- Three to five years of previous experience in a high-volume confidential environment is required.
- Experience with automated database and MS Office software is required. Experience with PeopleSoft, IFAS and other software packages is highly desired.
- Previous public sector experience is desired.
- **_A combination of education and experience will be considered._**

**Responsibilities**:

- Assists the department/office in the assigned role. Serves as the main resource for the area and performs support functions at all levels.
- Develops and maintains databases, follow up procedures and controls for the department. Works with various department leaders to resolve administrative matters.
- Proofreads and edits documents that are developed and sent for the department/office.
- Maintains and coordinates the calendar of events for the department and works with staff to monitor tasks and coordinate workflows.
- Coordinates and maintains information for weekly meetings. Attends meetings and takes notes as directed. Prepares communications and correspondence in support of these functions.
- Manages and coordinates the administrative processes for district-wide functions.
- Manages and coordinates the department’s record-keeping functions_._
- Prepares reports and information items. Undertakes research to prepare related reports and correspondence as directed.
- Performs office management functions such as payroll, budget, requisitions, inventory and other office maintenance duties.
- Coordinates the work of the department/office to ensure team tasks are coordinated and serves as back-up and consistent coverage for customer service.
- Provides exceptional customer service through positive communication and fostering a welcoming environment.
- Actively supports the MPS Strategic Plan.
- Completes other duties as assigned.

**Equal Employment Opportunity**:
The Milwaukee Public Schools does not discriminate in its programs, activities, facilities, employment, or educational opportunities on the basis of a person's sex, race, age, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or disability. Reasonable accommodations requested by qualified individuals with disabilities will be made in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

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